Recording from a Birth Certificate

Introduction

See Source Records for an explanation of how to use sources, and below the animations see the Steps Involved in Recording the Details From a Birth Certificate for further advice.

It is recommended that you use Ancestral Sources to capture Birth Certificates. This program makes entering Birth Certificate details much easier and quicker, and helps to organise your Family Historian data in a logical fashion.

Animated Tutorial for V4 and above

Animated Tutorial for V3 in XP

Steps Involved in Recording the Details From a Birth Certificate

Although most of these steps are shown in the animated tutorials above, there are other pieces of information that could be recorded from information on the certificate. All of this assumes that none of the people referred to in the certificate are already in your file.

  1. Create a Source for the Birth Certificate, giving the Source a meaningful Title (as explained in the animated tutorial).
  2. Optionally type in a transcription of the Birth Certificate into the Text From Source.
  3. Link an image to the Source via its Media tab (as explained in the animated tutorial).
  4. Enable Automatic Source Citations (as explained in the animated tutorial).
  5. Create the person that the Birth Certificate refers to.
  6. Choose their Sex as specified on the certificate.
  7. Enter the Name of the person.
  8. The certificate will probably name the father so create a record for him.
  9. Enter the Name of the father if included on the certificate.
  10. Create a record for the mother.
  11. Enter the Name of the mother.
  12. Create a Birth event for the person the certificate refers to. This should include the Date and Place of birth.
  13. Create an Occupation attribute for the father if specified. This should include the Date of the birth and the occupation at that time.
  14. The informant is usually the mother or father and so a Residence fact can be created. This should include the Date the birth was registered and the Place they were recorded as living at that time.
  15. Later Birth Certificates may also include:
    • Father's place of birth
    • Mother's place of birth
    • Father's home address
    • Mother's home address
    • Mother's occupation
  16. Remember to turn off the Automatic Source Citations facility.

It is interesting to note that this one Source can lead to 3 Individual records and between six and eleven Facts being created. The great thing about Automatic Source Citations is that all of these entries will be automatically linked back to the certificate Source record.

Updating Information Already in Your File

Very often the people mentioned on the certificate will already be in your database. Where this is true follow steps 1 to 4 above to create the Source and enable Automatic Source Citations. You can then add any new events and update existing ones from the information on the certificate. If you use the Property Dialogue - All tab, or the Records Window, you can make use of the right click option to Paste Auto Citation to any existing event.

Using Ancestral Sources

Once the process is understood, all the above steps can be performed using Ancestral Sources in a far more convenient and reliable way.

Ancestral Sources has options for recording the Birth Informant Role, including as fh V6 Fact Witnesses, but see the Family Historian Birth & Death Informant Witness Role advice.