Special Records

Introduction

Special Records are the three record types provided as part of the GEDCOM Specification.

Tag, record and other GEDCOM definitions mentioned are copyright © 1987, 1989, 1992, 1993, 1995 by the Church of Jesus Christ of Latter-day Saints.

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Although it is a global standard, the GEDCOM format used by Family Historian, was originally designed and specified by the Church of Jesus Christ of Latter-day Saints (LDS Church). Some of the fields and even records in GEDCOM are of significance only to members of the LDS Church. For more information, see the LDS Church.

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Header Record

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The Header record stores information about the current project (or standalone GEDCOM file) as a whole.

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Notes

This record contains information about the program which created the file and the person to whom the file belongs via a link to a Submitter Record.

The Header record contains some fields which are primarily used when sending a GEDCOM file to the LDS Church.

The fields on this tab are:

Submitter

Reference to a submitter record. A GEDCOM file may contain more than one submitter record. When a GEDCOM file is being transferred to a receiving person or system, this field is used to identify the person who sent the file.

Submission

Reference to a submission record. When a GEDCOM file is being sent to the LDS Church, the Submission record (there must be only one) contains instructions and information regarding the transmission.

Receiving System

GEDCOM specifies that when transmitting a GEDCOM file to the LDS Church, this field must contain "ANSTFILE" when submitting to Ancestral File, or "TempleReady", when submitting for temple ordinance clearance.If the file is being transmitted to a person or organisation other than the LDS Church, it can be used to store the name of that person or organisation. If the file is not being transmitted, it should be left blank. Copyright for this file You can type a copyright message into this field if you wish, to protect your copyright over the data in your file. e.g. Copyright © 2006 John SmithPress-and-hold the ALT key and enter 0169 on the numeric key pad to enter the © symbol (or copy and paste it from this text).

File Description

This field can be used to describe the contents of the file as a whole. For example, it might describe the contents in terms of "ancestors or descendants of …" so that a recipient of the file (if any) knows what genealogical information it contains.

Submitter Record

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The Submitter record is normally used when submitting a GEDCOM file to the LDS Church. In that case, it is used to identify the individuals or organisations that contributed information contained in the file. However, it can be used to identify the author of the information in your project, even if there is no intention of submitting your data to the LDS Church.

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Notes

A Submitter record is very simple and normally contains the following information

  • Name
  • Address
  • Telephone
  • Website
  • e-mail
  • language
  • registered number - this is a registration number with the LDS Church

Submitter records can be useful when tracking information sources and for storing names and addresses of current contacts. They can easily be deleted using the Split Tree Helper when the file is being shared.

Submission Record

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The Submission record is normally used when submitting a GEDCOM file to the LDS Church. In that case, the submission record is used to send instructions and information to the receiving system. These instructions are specific to the LDS Church.

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Notes

GEDCOM stipulates that each GEDCOM transmission file should have only one submission record.

The fields on this tab are:

  • Submitter ~ Reference to a submitter record.
  • Family File ~ GEDCOM defines this field as: "Name under which family names for ordinances are stored in the temple's family file ".
  • Temple Code ~ GEDCOM defines this field as: "An abbreviation of the temple in which LDS temple ordinances were performed". Contact the LDS Church for a list of temple codes.
  • Process for Clearing ~ GEDCOM defines this field as: "A flag that indicates whether submission should be processed for clearing temple ordinances".
  • Ancestor Gens ~ The number of generations of ancestors included in this transmission.
  • Descendant Gens ~ The number of generations of descendants included in this transmission.