Repository Records

Calico Pie Help File

Repository records store addresses associated with one or more Source records. You can link a Source record to an associated Repository record on the Main tab of the Property Box Dialogue, when viewing a Source record.

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What is a repository?

A repository is generally a central place where collections of original source data are stored and maintained.

Often this will be a building or a vault. Examples would be a County Record Office, a Library, the National Archives, a Church or Temple, etc. Sometimes an individual can be a repository, for example, one family member might be the holder of the Family Bible. Some would include a filing cabinet or the contents of their PC within the definition.

There may be a number of Source Records associated with a repository e.g. a County Record Office might hold Parish Registers, newspapers, official documents, BMDs etc. However there can only be a one-to-many relationship between Repository and Source in FH, not Many-To-Many as found in other programmes. This is due to a limitation imposed by the GEDCOM standard that Family Historian follows.

These Source Records may have multiple Citations.

Why enter a repository value?

Entering a Repository will show where the source data is physically held.

By including a Repository value, future research will be made easier indicating where the original source data is housed.

Some FH users create and use Repository-based reports to collate all the relevant information to take with them for their next visit to that place.

Is it necessary to include a Repository value?

This is up to the individual researcher. It will add something to the data but is certainly not essential.

Many people are happy to ignore Repositories. For example, is it necessary to record a repository for a census entry when census records are held in so many places such as the National Archives and the Family Records Centre and are also widely available online at Ancestry and elsewhere? It might however be very useful to record the repository if for instance you have taken some information from a privately printed booklet which is only available at one specific library (eg, the Society of Genealogists). FH has the option, it is up to the individual how they want to organise their data.


Some passages from postings on Rootsweb have been cherry-picked and edited. Notable contributors being: