Ancestral Sources Tutorial ~ Working With Tools ~ (4) Census Flags and Dates

Introduction

Flags are a feature of Family Historian that allow Individual records to be marked. You can test for the presence of a Flag in a Query, or Record Window Column, or Diagram Text Scheme, or Diagram Box Condition, etc.

Ancestral Sources allows a Flag to be assigned to any Census Country & Year and various checks performed to ensure consistent Census Flag assignments.

:!: The Census Dates in your database may disagree with Ancestral Sources, so you should run the Census Date Check before any other tools :!:

For non-Census Flags see the Flag Assignments tutorial.

Census Flag Settings

Open Ancestral Sources and ensure the Family Historian Sample Project or the Sample.ged file opens by default, but if not then Configure Initial Settings.

Ensure that Census Records mode is active by clicking the Create census entries button near the middle of the toolbar, or by choosing View > Census Editor. Census Flag Settings

Use the menubar option Census > Census Flag Settings.

Select Country/Region as UK and Year as 1901 from the drop-down lists, and click the Save and the OK buttons.

Henceforth, whenever a Census Source for that Country & Year is saved to Family Historian the associated Flag will be assigned to the Individual Record of every person named in the Census.

Alternatively, an existing Family Historian Flag can be chosen from the Flag drop-down list, or any Flag name can be used instead of the default offered.

To change the setting, use the menubar option Census > Census Flag Settings again.

Select the Flag Name from the list, type a name into the Flag field, and click Save and OK.

Countries & Places

The Census Date Check and Census Flag Check features need to recognise to which Country/Region each Census Fact belongs, so that Dates and Flags are assigned correctly.

Use the menubar option Census > Countries & Places.

Ensure the Census Countries/Regions field is set to UK and click the +Add a new place-ending button.

Type milton keynes into the Add Place Endings window, and click OK twice.

This informs Ancestral Sources that Milton Keynes is in the UK.

Census Place Endings

Census Date Check

Existing Census Events may not have the correct Dates needed for the Census Flag Check feature to perform satisfactorily.

Use the menubar option Census > Census Date Check.

Note that Milton Keynes is correctly assumed to be in the UK but the Suggested Census is wrong.

(If using Family Historian V3.1 there may also be two London entries.)

For the purposes of this tutorial, select the Milton Keynes entry, and select UK 1901 from the Re-allocate to this census drop-down list.

Click the Reallocate button, and then click OK twice.

Census Date Check

Census Flag Check

This feature checks that every existing Census Fact is assigned the correct Census Flag.

Use the menubar option Census > Census Flag Check.

The list should include the Milton Keynes Census, and may include the Guildford Census from the Enter Census Facts tutorial.

Click OK to Add Flag to each Individual, and click OK in response to message.

Census Flag Check

Restore Settings

Use the menubar option Census > Countries & Places.
Ensure the Census Countries/Regions field is set to UK.
Select milton keynes in the Places end with list – you will need to scroll down.
Click the -Remove selected place-ending button, and click OK.

To remove the Flag setting, use the menubar option Census > Census Flag Settings.
Select UK 1901 from the list, click the Remove button, and then the OK button.

Close Ancestral Sources by using the File > Exit option.

To clear the Flag in Family Historian, use Tools > Work with Lists and Flags.
Set the Record Flag to 1901 UK Census from the list.
Choose task 3. Clear the flag on all Individual records, and click Perform Action.
Click the Flag Status button and ensure Always include this record flag in flag lists is not ticked.
Click OK and Close.

Next >

This is the end of the tools tutorials.

Either return to the User Guide and select another tutorial, or Restore Original Settings.