Ancestral Sources Tutorial ~ Enter Census ~ (2) Add Multimedia Image
Watch the associated Add Multimedia Image tutorial video.
Typically a census transcript is accompanied by an image of the original census form, which is linked to a Multimedia Record and associated with the new data entered via Ancestral Sources.
Such an image is provided for this tutorial, so click the thumbnail image below to obtain a popup window for Opening 1901_RG13_0603_052_10.jpg file. Then to imitate downloading from an online genealogy website, select Save File, click OK, and Save the file to your usual family history working folder.
To open the Image Viewer, either use Edit > Add/View Images… or click the Add/View Images link in the Linked Images panel.
Ensure Link new image is selected, then click the Select File… button, and Open the image file 1901_RG13_0603_052_10.jpg downloaded above. This image file should appear in the image panel on the left.
Sometimes the Census Return spans two Folio Pages, in which case both image files should be linked so the whole family is included.
You can in fact add any type of file, not just image files. In the Open file window, near the lower right corner, it lists Image Files (*.bmp;*.gif;*.jpg;*.jpeg;*.pcx;*.tif;*.png;*.tga;*.wmf), and to the right of this list is a black triangular arrow. Click on that arrow and from the drop-down list choose All Files (*.*). You will then be able to select any file type to attach to the source. Although the file might not display within the Image Viewer, clicking on the area where the image would normally be displayed will open the default program for that file type. e.g. Attach a word-processor document and it might open Microsoft Word, or a PDF document might open Adobe Acrobat.
There are several options for specifying the Image Title and the Linked Filename of the Multimedia Record.
One option, beyond the scope of this tutorial, allows the Image Title to be customised by a template that compiles data from a variety of sources.
See the menubar Tools > Options > Census settings > Census Image Title Template option and the Title & Type Templates tutorial for details.
For this tutorial select Same as source title and tick Rename file to match title, which neatly assigns the same Title to the Multimedia Record and Image Filename as the Source Record.
There is also an option to choose Keywords to classify the image.
(If using Family Historian Version 3 or earlier, do not select any Keywords, otherwise _KEYS UDF will arise).
Now click the Save button at the bottom.
If using Family Historian Version 4.1 (or later) there may be a prompt to choose the Media folder into which to eventually copy the image file.
Click the Yes button, and in the popup click New Folder, create a Census folder, and click OK.
However, if you placed the image file directly into the Media folder or sub-folder, then this prompt is bypassed.
Towards the top of the window, tick Always on top, and close the right-hand panel by clicking the tall thin button labelled >. Drag the window edges to reduce the window size as far as possible. This allows the image to be inspected while entering data on the main screen.
If you prefer to enter data from a printed copy, then close the Image Viewer window by clicking its Close button, and obtain a printout of the 1901_RG13_0603_052_10.jpg census image file.