Ancestral Sources Tutorial ~ Enter Baptism ~ (1) Enter Baptism Information

Introduction

It is assumed that you have found a new Baptism Record as part of your family history research, and want to enter its details into Family Historian by using Ancestral Sources.

Watch the associated Enter Baptism Information tutorial video.

A transcript of this Baptismal Church Register (which is entirely fictitious) is shown below.

Parish Church, Newton, Surrey – 1837 Baptism Register
May 9th Arthur Hodges baptised by Rev. A. Vicar with god-parents Jack & Jill Jones
April 20th born to John a farmer of Hodges Farm and Mary his wife of this parish

Baptism Data Entry Screen

The baptism data entry starts here, and this first section completes the Main Info tab in the centre of the window.

The rest of this tutorial, up until the data is saved to file, must be completed in one session, otherwise all the data will need to be re-entered.

Open Ancestral Sources and ensure the Family Historian Sample Project or the Sample.ged file opens by default, but if not then Configure Initial Settings.

Notice that the members of the sample Munro family tree are listed in the top right-hand panel.

Ensure that the Baptism Records mode is active by clicking the Create baptism entries button near the middle of the toolbar, or by choosing View > Baptism Editor.

Main Information

Ensure that the Main Info tab is selected.

The Church Parish from the transcript should be entered into the Place field, and the Church Address into the Address field (e.g. Place: Newton, Surrey, England and Address: Parish Church).

These will become the Place and Address values used in the Baptism Event and other Facts created by Ancestral Sources.

If there are matching Place or Address values in your GEDCOM data, then these fields will auto-complete, and Address values will be available from a drop-down list, depending on the check box to the right.

From the transcript, enter the Baptism Date as 9 May 1837 and Date of Birth as 20 Apr 1837.

To choose the key person in the baptism transcript, enter the start of his surname (Hod) into the Find Name box above the family names, and select Arthur from the list. Notice that his offspring are listed under Children below.

To add Arthur as the key individual, click the << Select button, or use Edit > Add current individual to the entry, and select Individual from the popup list.

As the Place, Baptism Date, and Individual fields are entered, they also appear in the Title above.

It is beyond the scope of this tutorial, but the Title field can be customised by a template that compiles data from a variety of sources.
See the menubar Tools > Options > Baptism settings > Baptism Method 1 Title Template option and the Title & Type Templates tutorial for details.
If you have a source naming convention, try and replicate it using this template, to ensure consistent titles.

The baptism transcript lists the parents John and Mary, who do not yet exist in the database.
To add John, enter his name as John /Hodges/ in the Father name field.
To add Mary, type her name directly into the Mother name field.

Alternatively, the Add Parent… link to the right could be used to add John and Mary.

From the transcript, enter the Father’s Occupation as Farmer.

Baptism Main Info Tab

Notes:

  1. To undo such parent entries, you would use Edit > Review/remove individual data changes.
  2. To add other relatives use the Add Spouse…, Add Sibling…, Add Child… links.
  3. To add a completely new unrelated person click the + Add unrelated individual button near the middle of the toolbar, or use menubar Edit > New unrelated individual option as explained in Ancestral Sources Tutorial ~ Working With Tools ~ (1) Unrelated Individuals.

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