Captions in reports

Stratton52 · Post by **Stratton52** » 27 May 2012 16:22

Can some clever person spot what I am doing wrong?

When I create a report which contains pictures I cant get the captions to show. I have checked that each picture has its title entered correctly in the Multimedia Window. In Report Options I have selected show captions with pictures and inc picture title. The captions do not appear.

I am now using v5, but I had the same difficulty when using v4. Clearly I am doing something wrong!

ID:6272

Post by **tatewise** » 27 May 2012 20:03

In the Edit Media Item window there are several fields:
Title:
Date:
Picture Note:
and an unidentified caption Note box at the bottom.

If in this window you tick Use Note as Caption then the adjacent Note box text will be used, as long as Diagram > Options > Pictures > Show Captions with Pictures is ticked.

Otherwise, the Caption will be composed from:
Name of Individual to whom Picture is linked.
Year from Date: field above, if Inc. Year of Picture is ticked.
Age of Individual, if Inc. Individual's Age at Picture Date is ticked.
Title from Title: field above, if Inc. Picture Title is ticked, but only if a Whole Picture (NOT a Link to Face Frame), or If Showing Whole Picture Only is NOT ticked.

Stratton52 · Post by **Stratton52** » 27 May 2012 21:02

Thanks for that. I have now opened a different project and realised everything behaves exactly as you describe - and as I expected.

Having gone back to the project with which I was having problems, the captions still won't show - whichever options I select. However, the photographs in this project are not individuals. They are of locations, churches, war medals etc. I don't know why this should make a difference, but it evidently does.

Jean

Stratton52 · Post by **Stratton52** » 27 May 2012 22:19

I have cracked it. I was using the 'picture note' box at the top rather than the 'unidentified note' box at the bottom.

Many thanks.

Jean

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