Gedcom Census Ref Code

fivnten · Post by **fivnten** » 18 Jul 2007 19:13

Apologies if this has already been dealt with elsewhere ... can't seem to find a mention of it.
I was wondering if I am mis-remembering something.
Didn't GedcomCensus use to automatically fill in the first part of the Census ref code e.g.
1841 HO107/
1851 HO107/
1861 RG9/
1871 RG10/
etc etc.
I might have imagined it of course ...
just wondered if I was going potty!
Cheers
Graham

ID:2414

YouTube · Post by **Jane** » 18 Jul 2007 19:25

It's optional check the settings against the
[wiki]gedcomcensus:gedcom_census_options[/wiki] section of the knowledge base.

fivnten · Post by **fivnten** » 18 Jul 2007 19:53

Ahhh! I see - check the auto reference box - I thought it used to do that!
My version must have reverted back to default at some point.
Thanks Jane - now I can go back to being super-lazy!
Cheers
Graham

andrewbraid · Post by **andrewbraid** » 01 Dec 2007 09:05

This is a useful time saver unless you happen to be entering census data from Scotland.

I overcome it by switching off the option when doing a batch of Scottish censuses - but then I invariably forget to turn it on again. Is there a way around this?

SunnyLady · Post by **SunnyLady** » 01 Dec 2007 17:20

And a temporary fix for 1911 - a cousin sent me page (fascinating) and it was such a pain to do with no automated fields for 1911.....

Post by **NickWalker** » 01 Dec 2007 20:52

In occasional spare minutes (which seem to be few and far between nowadays) I'm making a few changes to Gedcom Census with the aim to release a new version fairly soon. Possibly around new year but no promises. I'll make sure the 1911 census is added to the list. Not sure about the Scotland issue. I could make it a completely separate country so no longer lumped with England and Wales as 'UK', then the references would only be added to England/Wales census. Would that be a good idea? I don't have any Scottish ancestors that I'm aware of so know very little about the census in Scotland. I assume all the dates are the same? Are there any equivalent references codes that could be used by 'auto reference' for census records from Scotland? Opinions on all of this welcome.

Cheers

Nick

SunnyLady · Post by **SunnyLady** » 02 Dec 2007 11:48

Thanks Nick for the 1911 bit

I have a few downloaded Scottish census forms via Scotlandspeople - mine do not seem to have reference numbers!

The dates seem to be the same.

andrewbraid · Post by **andrewbraid** » 02 Dec 2007 11:51

Nick

The census dates are the same for Scotland as England and Wales.

References are of the form > I think they initial numbers, after 'Census 1861' refer to an area, possibly county, as they are constant for the same area over time. I never add the 'Census 1861' part to the reference but on reflection I suppose I should.

So it would seem that a standard reference code could be incorporated for Scotland and my vote would be to treat Scotland separately.

SunnyLady · Post by **SunnyLady** » 02 Dec 2007 16:41

Hi Andrew

I looked again at my downloads and nowhere do those numbers appear for these census forms! So where on the form do they appear - or did you not get yours from Scotlandspeople? If there is a difference between where one gets them from then putting in reference numbers may not be an issue?

JonAxtell · Post by **JonAxtell** » 02 Dec 2007 17:01

From http://www.scotlandspeople.gov.uk/conte ... ex.aspx?60

- Registration District: equivalent to the Registration District Name shown in the index register (followed by a '/')
- Registration District Suffix: additional index term for locating the relevant register (followed by a space)
- Registration District Entry: the index to the actual entry in the register itself
From http://www.scotlandspeople.gov.uk/conte ... ?r=554&625

GROS data
The numbers in the column 'GROS Data' provide additional reference points for locating the source records at New Register House and can aid the General Register Office staff if you need help with a particular record.

For example, 282/04 037/00 010 where:
- 282 is the registration district, (in this case Dundee), equivalent to the registration district name shown in the index record.
- 04 is the registration district suffix, (in this case St. Andrew), an additional index term for locating the relevant register. This is not always present.
- 037 is the enumeration district. This is the area assigned to an enumerator. The enumerator collected the census schedules from each household in his area and entered the details into an enumeration book.
- 00 is the enumeration district supplement. A supplementary book was opened if the enumeration book was filled up. When no supplementary book exists, the reference, as in this case, is 00.
- 010 is the page number within the relevant enumeration book. Names that appear on the same page or the previous or next pages of an enumeration book are likely to be part of the same household, unless there are adjacent households with the same surname.
Details of registration district codes here - http://www.talkingscot.com/rds/rds-intro.htm

andrewbraid · Post by **andrewbraid** » 02 Dec 2007 17:24

Jon

Thanks for finding the explanation, I assumed they meant something but I never thought to look.

They definitely appear on the index page when doing a search on Scotland's People.

Post by **NickWalker** » 02 Dec 2007 17:51

So this implies the reference doesn't actually contain the year of the census? So probably not really possible for GC to auto-reference census of Scotland? The source itself will almost certainly contain the year of the census as part of its name anyway so not sure that having the reference state the year as well will be particularly helpful?

SunnyLady · Post by **SunnyLady** » 03 Dec 2007 08:28

I would say no reference needed.

Thanks Andrew for the explanation - unlike the England and Wales ones the full download version of the page (which is what most of us save I think) does not have the detail other than a page number. HOwever I find I have one index save, which does have the information you give - its a pity the one is not 'automatically' attached to the other as it is in England and Wales. In the early days I did not know the significance of this index reference (though I do now!)

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