* Linking photographs

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Paulamoulton
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Linking photographs

Post by Paulamoulton » 07 Apr 2020 13:39

Firstly, I'd like to just say that I wish everyone a safe and uneventful passage through these worrying times.

Now to my topic: I have spent most of the morning reading posts and the knowledge articles regarding the addition of photographs, but I am afraid that I am just even more confused, and I have learned not to guess and make errors that are difficult to undo.
So, I have a photograph of nine children which I have linked to the family records entry for the father. I have also started to add the photo to each of the individuals' record using the "add media" in the property box.
However, I notice that Lorna mentions using the media link tool. At this stage I do not want to create new photos from frames, but simply link the group photo to each of the children's personal record, and the reverse of the photo which identifies the children.
I can see that this may happen several times as I have several group photographs which I wish to enter into the software.
Is there a best, most efficient and quickest way to do this?

Many thanks in advance,
Paula
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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tatewise
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Re: Linking photographs

Post by tatewise » 07 Apr 2020 14:00

Hi Paula.

I think you are saying you have linked the photo to the Media tab of the Family record that links the Father, Mother and Children together.
That is similar to the Family Historian Sample Project for the root couple Ian Stephen Munro & Charlotte Carrington with their three children Christopher, Janet & Paula.
Notice how a head & shoulders image for each person is derived from that one photo.
BTW: You open the Family record by clicking the blue bar running across below the couple in the Focus Window where it says Married: 12 January 1986...

Having added that photo once, you should not add it again using Insert From File via each Individual > Media tab.
Instead, choose the other option of Link to Existing Media Record and choose the appropriate record.

Bear in mind where that photo will appear in the Focus Window, Diagrams & Reports.
Ensure its Pref and Exclude from... settings are appropriate. Ask if you don't understand.

Having said all that, because the photo is providing key information about the children's names, I would treat it as a Source document and add it just like a BMD Certificate, with a Citation from each person's Name field. Both the front and back of the photo would be linked to the Source record Media tab, and the Main tab fields could say who took it (Author), give transcript (Text From Source) , etc.

It would also still be possible to link each person's Individual > Media tab to the same photo front Media record that is linked to the Source record, and optionally adding a head & shoulders Face Frame.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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Paulamoulton
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Re: Linking photographs

Post by Paulamoulton » 07 Apr 2020 14:38

Thanks Mike, and glad to see that you are OK. I would be severely handicapped without your help....

I will have a good look at your suggestions and let you know how I get on later.

Regards, Paula.
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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LornaCraig
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Re: Linking photographs

Post by LornaCraig » 07 Apr 2020 15:06

Paula, I notice you referred to something I had said in another topic. I'm not sure which topic that was, but I'll just add that there are two ways you can approach the process of linking one photo to many people. Either (1) start from the Media record and link to each person in turn, or (2) go to each person in turn and link to the Media record. Mike has described the second method, starting from an individual and using Link to Existing Media Record. I won’t confuse you by describing the other method, except to add a useful hint: if you go to the Media record and open its Property Box you will see on its Links tab a list of all the records linked to it. This is useful for checking that you have not missed anyone out.
Lorna

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Paulamoulton
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Re: Linking photographs

Post by Paulamoulton » 07 Apr 2020 16:10

Thanks, Lorna, and I hope you are well and staying that way.
Maybe I am a little too old for all this, or just plain dim, so please bear with me while I explain why I am completely confused and losing heart. At times, I wish FH6 would all go away, but I promised my friend John to complete it, so I'm stuck with it.
You refer to "Media record" of which I have 1,979 images and none of them are family photos, just source documents.
They are in the media folder of the Project in the sub folders: Births & Baptisms, Marriages, Deaths, Census, Military, and Other. I intend to add another folder called Photographs. In that will be, to start with, two folders containing John's scans of 265 photographs from two original very old albums.
The question is, how to put each photograph into the software because at this time no media records are visible other than source records.
I presume that I should create the folders and then use "Add media" and "Insert from file" in the media tab of the properties box for an individual to start with? Then follow your and Mike's suggestion from there.
Am I on the right track? And sorry for being so ignorant, I have been doing sources only for the last twelve months using Mike's Ancestral Sources.
Regards, Paula.
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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LornaCraig
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Re: Linking photographs

Post by LornaCraig » 07 Apr 2020 16:55

Paula, don't lose heart! You are on the right track.

As you intend to have a subfolder for photos with another two subfolders within that, it is probably a good idea to start by moving, or copying, the photos into their relevant subfolders using Windows Explorer. This is not essential, because you can tell FH which sub-sub-folder to copy each one to, but you might find it easier to make sure they are all in the right place by moving them first and looking at the list in each subfolder. (I do it that way, but it's a matter of personal preference.)

Next, as you say, go to the Media tab of the Property Box of one of the individuals and Add media > Insert from file and browse to the location of the photo. If you have already put the photo in the relevant sub-folder you won't need to tell FH to copy it. Otherwise when it says Copy Files(s) to: you will need to browse (again) to the sub-folder where you want it to be saved. Then when you want to link to the next person use Link to Existing Media Record

(Alternatively use Add > Pictures in the main toolbar to create the Media record before linking it to anyone, then use Link to Existing Media Record for all of the individuals.)

A useful tip is to click on the Updated column in the Records window to bring the new Media record to the top. Then you can select it very quickly when linking to it.
Lorna

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tatewise
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Re: Linking photographs

Post by tatewise » 07 Apr 2020 17:15

As Lorna says, don't lose heart, as you clearly understand the process.
It is one of the drawbacks of using AS that you are shielded from the actual process of adding Media.
If you want to practice, then use the Family Historian Sample Project where you can also see photos that have already been added.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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davidf
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Re: Linking photographs

Post by davidf » 07 Apr 2020 17:25

Paula

Hesitiating in case I add to your confusion, but, you say:
Paulamoulton wrote:
07 Apr 2020 16:10
...
You refer to "Media record" of which I have 1,979 images and none of them are family photos, just source documents.
They are in the media folder of the Project in the sub folders: Births & Baptisms, Marriages, Deaths, Census, Military, and Other.
...
Media Records and Images are subtly different.

If you look in FH in the record window on the Media tab, you will probably see a list of media records; these are media records within your FH data file (the GEDCOM file xxxx.ged)

Within each media record you will expect to find a link to the actual images (the *.jpeg *.jpg or *.png etc. files which sit outside the *.ged file). The media records tell FH where to find the images.

If in FH you double click on a media record it will bring the property box up for that media record and in that property box you will see the link to the image file (if there is an image file linked to the media record).
Screenshot from 2020-04-07 18-11-36.png
Media Record
Screenshot from 2020-04-07 18-11-36.png (148.32 KiB) Viewed 669 times
Just putting an image file in the media subdirectory of your FH project does not create a media record. To do that you have to "add media" as previously described by Mike and Lorna. Normally media records look after themselves - but they can be inspected as shown above.

When you "add a new image to a fact", what actually happens is that a media record is created to link to the image file and the media record is linked to the fact as shown below.
Screenshot from 2020-04-07 18-21-45.png
Media (record) attached to a Fact
Screenshot from 2020-04-07 18-21-45.png (67.78 KiB) Viewed 669 times

Your comment, quoted above, made me wonder if the differences were entirely clear. I hope that helps - or at least does not add to your confusion.

David
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Paulamoulton
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Re: Linking photographs

Post by Paulamoulton » 08 Apr 2020 14:24

Thanks for pointing that out, David.
Yes, I already knew that, and perhaps I should word my posts a little more carefully.

Half of my problems arise out of trying to do what ought to take three years into one because of my need to get the project finished while both John and I are still here. I wish I could spend a lot more time becoming more familiar with FH6 and its immense complexity, but I have so many other things to do as well.
Anyway, I am glad that I am being guided by those who do have a complete understanding and years of experience. That has given me the confidence to carry on, otherwise I know that I would have packed it in a long time ago.

And I am learning all the time....

Kindest regards
Paula
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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Paulamoulton
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Re: Linking photographs

Post by Paulamoulton » 08 Apr 2020 15:00

MIke, I think I understand what I have been told so far and I presume that I will have no problems in entering photographs into the software in the way that both you and Lorna have suggested, and using the link to existing media method.
I do understand the file structure, the media record and linked image concepts quite well, so I can follow your suggestions quite easily so far.

However, I am not quite sure about the method in your comment regarding treating the photo as a Source document. I have been using Ancestral Sources as you know, and although I understand what you are trying to achieve, and I can see the logic, I don't understand how would I go about it. I must be missing something.

Paula
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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tatewise
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Re: Linking photographs

Post by tatewise » 08 Apr 2020 16:37

To capture a Source document by hand in FH you must mimic what AS does automatically.
There are various methods involving Automatic source citations, etc, but I will keep it basic.
If you don't like what we create then it can easily be un-done or modified.

First, in the Records Window open the Sources tab, or use the View > Record Lists > Sources command.
That will list all the Source records created by AS and where we will create a Source record for the photo.
Use the Add > Source command to display a new empty Source record Property Box.
Give it a Title describing the photo, set Type to Photograph, enter Author as the photographer, in Text From Source enter a transcript of the back of the photo, and fill in any other fields as necessary (or any variant of that data you prefer).
Now on its Media tab add the photo from file, and repeat the process for the image of the back of the photo.
Close the Property Box and the Source record will appear in the list along with all the others.

Now open the Property Box of one of the Individuals named in the photo so we can add a Citation of the Source.
Ensure the Sources For: yellow pane is open by clicking the Show Sources yellow scroll icon in upper right toolbar.
Select the person's Name: box and in the Sources For: box it should say Name (where the Citation will be added).
Now click the Add Citation yellow scroll with green circle & white + icon in the lower toolbar.
In the Select source... dialogue find your Source record created above (if necessary put its Title in the Filter).
Finally, click OK and the photo Source will be listed in the Sources For: pane.
BTW: Click the Show Media pair or images icon, and the photo front & back are displayed.

To add the photo directly to the Individual, open their Media tab and use Add Media > Link to Existing Media Record... to select the Media record created with the Source record earlier. That photo may appear against that person in the Focus Window and in Reports and Diagrams. If you wish it can be configured to just display their head & shoulders.

Repeat those Individual record steps for each person named in the photo.

If still unsure, then experiment in the Family Historian Sample Project until comfortable with the process.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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Paulamoulton
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Re: Linking photographs

Post by Paulamoulton » 09 Apr 2020 12:32

Thanks Mike, a very explicit and easy to follow guide. Now I get it all, including what Lorna was hinting at with her third method. I am finding it fairly straightforward now through studying how the software works rather than just doing the tasks. I should have done that in the first place instead of trying to expedite matters under a time constraint.
Also thanks to Lorna and David. I am so glad that this forum has such helpful and encouraging members.
Paula
Paula Moulton - researching Piper-Andrews and Moulton-Orme families.

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