* Source Record with Place Data?

[David Potter]

Hi Forum

I have been checking and correcting Census Source records and Fact Place data to have these aligned a little better having incorrectly determined where the Census occurred. Long Story...

Having run the Place Query and performed a Where Used Record Links I noticed relationships to Source records, I found Place details embedded in the Source record itself in a field named SOUR.DATA.EVEN.PLAC
- see screen shot.

What's the best approach to correct this also? Directly within the Source - All tab or somewhere else?
How did it get there, would it have come via AS?
What's its purpose to have Place data stored here?
How important is it, can it be blanked?

Many thanks.

[Gowermick]

I agree it looks weird, but the only thing I can think of is that you found this online somewhere, and clicked 'add to my tree' or something similar.
My reason for saying this is because if you look carefully, it includes details of all the household, with their names, sex and age.
I've never done this myself, so don't know if this is the outcome! Does it sound familiar? Could this be the reason?

[David Potter]

Hi Mike

Thank for the reply. I'm thinking it came from Ancestral Sources (AS) but puzzled as to why Place Data would be embedded at Source Record level. I not entirely against this but just leaves me with another field that needs to be corrected. Hence the questions.

[LornaCraig]

No, I don't think it came from AS. I use AS for census entry and none of my census sources have the field called 'Data' or its three sub-fields. I note that the last-updated date was only a few days ago, but was this Source originally imported from another genealogy product?

[David Potter]

Hi Lorna

This Census Source Record was definitely created by AS. The format used in the Source Description confirms that to me. All I have been doing is checking the attached Source Image and verify the Source Place data against the Image. IE, This particular Census was found to be for the place of Gotherington and not Bishops Cleeve. So I changed the Source description and then the Media Link and down to the Image JPEG. Then for each corrected Source did a 'where used record links' to change the Census Fact Data, Census, Occupation and Residence Facts for the records Citing that Source.

Then as a double check reversed the process - starting with Places and again 'where used record links' and then found the 'old' place data embedded in the Source record.

I have just checked other Source Types and anything created by AS appears to have this embedded data. Manually created Source records do not have the - DATA attribute and sub-fields?

[DavidNewton]

I have no sources with these fields but a look at the GEDCOM specification suggests that they describe what might be called the scope of the source, i.e, the types of events covered (which should be a list of tags separated by commas, so CENS not Census I think), the date range and the place of jurisdiction.

I have no clue how this information might be used.

David

[tatewise]

That Data entry is created by AS when you set Tools > Options > Census settings - method 1 > Source Data > Record census event details in source data.
(There are similar settings for all the Source document types - so check them all.)
That is NOT set by default, which is why most users will not see that Data > Events Recorded entry.
So David, you must have ticked that option at some point.
It is a rarely used feature, that only exists on the All tab of Source records purely because FH supports all Gedcom data.
If not required, you can delete the whole Data structure with no side-effects.

[David Potter]

Hi Mike

Ahhh, I thought so.
Just didn't know what it was, or how it was activated. Is there a quick way to delete these Data elements once disabled in AS? Or have I got to go through each one in turn? I have them everywhere where I have used AS.

[tatewise]

You can create a custom Source type Query with a Data %SOUR.DATA% column.
The Rows filter would Exclude if %SOUR.DATA% is null.
Then in the Result Set you can select the entire Data column and hit Delete key.

(OR do you need step by step instructions?)

Did you check the AS Help before ticking the option?
The AS Help says for Census data (and similarly for all the others):

Record census event details in source data: There is a feature of GEDCOM which even many experienced users of Family Historian will not be aware and it is unlikely that this option will be used often. It is possible to record the types of event that are recorded within the source, together with the date and place. If this option is selected then a census event, together with date and place will be attached to the source when it is created.

I think that says it all.

[David Potter]

Hi Mike

and many thanks to all who contributed.

I'll give that query a go.

I remember discussing with Nick Walker in the very early days certain changes to the Death data using the Method 1 approach. I think I just checked the three options for each type without really understanding what it all meant. Lesson Learned.

[David Potter]

Thank you Mike

That Query worked a treat. Phew back on track cleaning up and have turned that function off in AS for all Method 1 settings.

I know there are tutorials and help files but is there a book that can be purchased covering AS settings, same as exists for FH - getting the most from?

[tatewise]

No sorry, the Help pages in AS written by Nick Walker, and the the ancestralsources:index|> Ancestral Sources Tutorials produced by me are all there is. After all, Nick develops AS voluntarily as donation-ware (you did donate I hope) for the benefit of FHUG members, so it would be hard work to keep updating a handbook. Whereas Calico Pie is a profit-making commercial software development house.

[David Potter]

Thanks Mike.

Yes I have donated a few times now to Nick. Has saved me hours of keying so I don't mind supporting good tools.