* Mark Sources or Media as Private

[David Potter]

Hi Forum

I wish to create a GEDCOM file for upload into FindmyPast and Ancestry.

I would like all Sources to be included in the GEDCOM file but wish to only allow certain Media to be included with the Source. IE, I want to include Census images but exclude BMD certificates and maybe some Individual (person) Photographs

And occasionally I would like to make private certain Sources records.

How can I manage the above? I can't see any specific settings for this in the records themselves.

BR

David

[tatewise]

You would need to come up with a scheme for identifying each such record.
e.g.
For Media records you could use a Keyword such as Private.
For both Media and Source or any other records you could set the Custom Id to Private.
Alternatively, and perhaps best, just maintain one Named List of all the Private records.
BTW: Named Lists are often overlooked for all sorts of purposes where classes of records need to be noted, such as for creating sub-trees, for producing regular reports for the same people, for monitoring research progress, etc.

You would then make a Copy of the Project and run Queries or Plugins to Delete the Private records.
In this respect a Named List is even easier because there is a command to delete all records in a Named List.
Finally you would use the Export Gedcom File Plugin to create Gedcom files compatible with FindMyPast and Ancestry.

However, as things stand today, that would all be pointless, because neither FindMyPast not Ancestry support automatic upload of Media (unless something has changed in the last few weeks). The only online website tools that support such Media upload are TNG and RootsWeb.

[Valkrider]

David

The other thing is that you may be in breach of copyright if you do publish the census records. You need to check the T's & C's of the site from where you got the census images.

[mjashby]

I agree with Colin's warning about 'openly publishing' Census records, or any other copies of copyrighted research material, without appropriate permissions, However, in the case of Census Records for England & Wales specific permission to publish has to be obtained directly from TNA, which owns the exclusive copyright over that material. Similar restrictions apply to records from all other countries. However, as all of those Census images are already stored by both Ancestry and FindMyPast; and 'Hints' will appear to allow their own online copies to be linked, there would seem be limited value in uploading any additional copies unless they have been edited/altered in some way, e.g. to highlight the specific record(s) of interest. Also, you should be aware that, if images are uploaded, it would be necessary to manually relink them individually to the appropriate sources/records, as Ancestry simply extracts the GEDCOM data into its own database structure and ignores all image links contained in an uploaded GEDCOM file. I believe FMP uploads function in a similarly fashion because image uploads to both sites have to be performed separately.

Only Family Tree Maker software can currently automatically sync locally linked media with Ancestry's Online Trees. There is no desktop software application that can replicate that synchronisation function with FMP currently, as the API provided by FMP doesn't appear to allow for very much other than 'Hints' to be provided and managed via a Web Interface.

If you upload a Tree to Ancestry, other than via a synched Family Tree Maker database, all 'Hints' will need to be managed online. Census Hints accepted on Ancestry do not automatically create new or link to existing Census entries - Instead, the default action for accepted Census sources is to create Residence facts for each entry.

If you have an online tree on FMP any 'Hints' already accepted locally will not be communicated to the online tree, so will reappear and will have to be managed separately in the online Tree.

Mervyn

[David Potter]

Thank you everyone for that very sensible and informative advice. Particularly breach of Copyright. I was not fully aware of that being an issue if the info came from their own sites in the first place.

Many thanks.

BR

David

[Valkrider]

David

Whilst the information is copyright free the images are copyright of the individual site is my reading of their T's & C's (but I am not a lawyer).

[David Potter]

Thank you Colin - I will for sure tread carefully with this issue.

BR

David

[brianlummis]

Perhaps this extract from Find My Past's Terms and Conditions may help

18.Intellectual Property Rights in Records

The Records on the Site are provided by third party licensors (Licensors). In most instances the copyright or database rights owner is displayed as part of the Records. The Licensors shall retain all intellectual property rights in the Records. You cannot use the Records to create your own work such as databases, articles, blogs or books, or copy or reproduce the Records (either in whole or in part), or publish them, for a purpose other than personal use, without our prior written permission (and/ or that of the Licensor of the Records).

If you wish to publish or otherwise professionally use the Records please contact us.

If we reasonably suspect you are in breach of this section we may, without notice, suspend or terminate your Subscription and/or Credits and shall not be liable to you to refund any Subscription or Credit fees already paid, unless you can prove to us that you were not using the Records in contravention of these Terms.

If you believe that you own the copyright or any other intellectual property right in any of the Records on the Site and we have not recognized you as the copyright owner please contact us and we will work with you to resolve this.

Brian

[tatewise]

The key phrase is "You cannot ... copy or reproduce the Records, or publish them, for a purpose other than personal use".

Does presenting them online in a FindMyPast or Ancestry tree constitute personal use or not?

[David Potter]

Good point Mike. That's was the next question i had for those two two sites. Having prevented within FH the media i don't want uploaded. Was how to prevent the allowed uploaded media from being downloaded. IE. A private tree that can support hints but not compromise the sites main purpose of encouraging members. And of course avoiding copyright issues.

Br

David

[Valkrider]

Does presenting them online in a FindMyPast or Ancestry tree constitute personal use or not?

I would say it does not as by publishing them others can download / screen grab the images.

[tatewise]

Others cannot see the images if you set your tree Private, and only use it to obtains 'hints' as David is suggesting.

But what if you Share it with family members? Is that still personal use?

[brianlummis]

I'm not a lawyer but I would say that personal use is just that - for the use of the person that has downloaded the image. If you pass it on, even privately, then you are effectively allowing another person access to an image that you do not own and would therefore have to get the permission of the copyright holder.

This is always a contentious area and the safest option is to keep it on your own computer system and not on an external system.

Brian

[tatewise]

See https://www.nationalarchives.gov.uk/doc ... icates.pdf that says on Page 5 and similarly for other questions:

Q:
I'm publishing my family tree on the internet - I want to publish images of the certificates I have.
A:
As long as there are no details about living individuals there is no problem about publishing the images of the certificates on your family tree website. Any modern certificates would be subject to the Data Protection Act, and would need the permission of any living named person prior to publication.

Not sure if that extends to Census records.

[ColeValleyGirl]

If you got the images of the census records from TNA (which you can't do anymore) you can ask for permission to publish (ditto for other documents such as tithe maps). If you download them from a subscription website, their terms of use prevent you republishing them (it isn't a copyright issue as the documents are Crown Copyright).

Similarly if you get images of PRs from a local archives, they will tell you to ask the local diocese for permission to publish (and sometimes you'll get it); if you download them from a subscription website, terms of use kick in again.

I just don't upload any sources to any website -- I do share them with cousins however, which is less risks (but often against strict terms of use).

[jbtapscott]

I would be reluctant to remove all media links especially as some are certificates (which earlier responses tend to indicate can be put on a website) and photos I have taken.

I use the Narrative Reports for my website (built using FH options) and, while I know there is the "Exclude from:" option (with "All Publications") on Media records, is there a way of "bulk" changing this setting on all existing Media records showing, say, Census data?. I cannot see any easy way of doing this although setting this flag would appear to be the safest way of "hiding" this type of media from publication.

[tatewise]

The only way of setting those Exclude from Reports settings on say all Census Media in bulk is by using a Plugin.

[jbtapscott]

Thanks Mike - thought that might be the case.