How would you handle this?
I have an email from a correspondent which contains some family information, and also refers to an attached image of some old family documents. The image of the document contains further family information.
I can create separate sources for the email and the document sent with it - I probably should. But could/should the two sources be linked somehow?, and how best to do it?
* Linking sources (?)
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Peter Collier
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Linking sources (?)
Peter Collier
Collier, Savory, Buckerfield, Edmonds, Low, Dungey, Lester, Chambers, Walshe, Moylan, Bradley, Connors, Udale, Wilson, Benfield, Downey
Collier, Savory, Buckerfield, Edmonds, Low, Dungey, Lester, Chambers, Walshe, Moylan, Bradley, Connors, Udale, Wilson, Benfield, Downey
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tatewise
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Re: Linking sources (?)
You say there is an "attached image of some old family documents" that implies several.
So you could photo-edit that image into a separate image for each document, and create a separate Source record for each one, as well as the Email.
One way to link Sources together is to use a common Repository record. That could hold details of the correspondent, who presumably is the repository of those old family documents.
Another option is to use each Source record Notes tab and Add Note to a common Note record. That holds free text to say whatever you want.
In either case, from any Source you can easily navigate to the common Repository or Note record, and from that use View > Record Links to find all the associated Source records.
It might also be a good idea to give all those Source records similar leading text to their Title, so they come together in the Records Window, but since their Record Id would be consecutive, they come together if sorted by Record Id too.
So you could photo-edit that image into a separate image for each document, and create a separate Source record for each one, as well as the Email.
One way to link Sources together is to use a common Repository record. That could hold details of the correspondent, who presumably is the repository of those old family documents.
Another option is to use each Source record Notes tab and Add Note to a common Note record. That holds free text to say whatever you want.
In either case, from any Source you can easily navigate to the common Repository or Note record, and from that use View > Record Links to find all the associated Source records.
It might also be a good idea to give all those Source records similar leading text to their Title, so they come together in the Records Window, but since their Record Id would be consecutive, they come together if sorted by Record Id too.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry
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AdrianBruce
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Re: Linking sources (?)
Depends how crucial the link between the two is.
For the images, I'd be inclined to use the "Publication" information to say something like "Unpublished images supplied in email XXXX from X to Y dated YYYY-MM-DD-HH-MM". Yes, I do write sentences in my publication data - better to have length and clarity than brevity and confusion.
Enter further stuff in the Note for the images' Source-Record if the above isn't clear. Maybe an explicit copy of the Title of the Source-Record for the email is needed? I can see you wanting to go from this Source-Record to that for the email more often than vice versa, if only to know where the images came from and was there anything else in the email to interpret the images?
For the original email, the simplest is to enter a comment in the Note for the emails' Source-Record. Consider how often you will want to know what else was attached to the email before deciding whether to use anything more complex.
For the images, I'd be inclined to use the "Publication" information to say something like "Unpublished images supplied in email XXXX from X to Y dated YYYY-MM-DD-HH-MM". Yes, I do write sentences in my publication data - better to have length and clarity than brevity and confusion.
Enter further stuff in the Note for the images' Source-Record if the above isn't clear. Maybe an explicit copy of the Title of the Source-Record for the email is needed? I can see you wanting to go from this Source-Record to that for the email more often than vice versa, if only to know where the images came from and was there anything else in the email to interpret the images?
For the original email, the simplest is to enter a comment in the Note for the emails' Source-Record. Consider how often you will want to know what else was attached to the email before deciding whether to use anything more complex.
Adrian