* Showing images attached to events/citations

[DavidNewton]

I wonder if someone could offer me some enlightenment.

I have an image from a piece of an old map showing the street where my grandmother lived in 1881, as mentioned in her 1881 census. I have attached the map to the census event and ticked the show event pictures box in the individual summary report. The picture shows at the top of the report provided I reduce the number of pictures directly attached to my gradmother to make space (I have a lot of photographs of her). However it is not close to the event record.

So I decide to try attaching the map to the source citation (this is a "method 2" source citation) and at first could not work out how. After searching the forum I found a method via the All tag and direct editing of the GEDCOM - is this really the only way? attaching multimedia to a "method 1" source is a doddle by comparison. Anyway now the map shows in the Sources section of the report with a reference to a citation number but it is still nowhere near the source citation.

Is there any way that I can arrange for the image to show alongside the citation? or preferably the event?

David

[Jane]

2014-03-30_175629.png (19.88 KiB) Viewed 10774 times

Even with Method 2 there is no need to edit the Gedcom file, it's perfectly possible to add media to the citation using the All tab.

I can't think of anyway to place the media directly with the event, but of course you could add a more descriptive Caption to include more information against the Picture when it's included.

[DavidNewton]

Thank you Jane I am using the wrong terminology. What you are showing me is what I did and that is what I meant by editing the GEDCOM.

So I will have to use more descriptive captions. Not a problem. I have learned from previous experience not to go blundering on without checking with the experts, particularly with attaching media, where each software program seems to have it's own collection of rules.

David

[DavidNewton]

OK I missed a setting in the Source tab of the Report Options where I can choose a Location "Below Each Citation" for the citation pictures It looks a bit odd since I have both a map and a census image and they are shown in a vertical list but it occurs to me I can get round that easily by adding a Residence event and moving the map to the Residence citation.

David

[tatewise]

David, you are discovering the difficulties of using Method 2 for Sources with Multimedia (and Text From Source Transcripts).
If the same Citation applies to several Events then the process has to be repeated for each one.

As you say, Method 1 is a "doddle by comparison", so perhaps it is crunch time, and you need to switch to Method 1 either for selected Sources like this one or more generally???

[DavidNewton]

Mike
I can see your point and I have decided to make the transition once or twice - I am famous for my indecision. At the moment in a fairly small file I have about 2000 citations for the 8 England & Wales census sources and about a thousand census images on my computer which have not yet been processed into sources and which I cannot bring myself to start for the simple reason that I cannot decide which method to use.

One of the things that bothers me is that I can produce a source, cite it for the half dozen or so people involved and then I don't see myself looking at again, But it is going to be clogging up my source list. I guess that I need to choose an appropriate short tile, perhaps starting ZZZ to denote a sleeper!

David

[AdrianBruce]

.... it is going to be clogging up my source list ....

Putting my tongue in my cheek - do you regard the relatives that you documented last year as "clogging up" your list of individuals?

Slightly more helpfully - to navigate your way round the resulting list of sources, you need to think carefully about the names that you give them. This is where the default set-up of Family Historian runs into two requirements that can end up competing - the need for a source-title that can easily be found in the list of source-records, and the need for a source-title that looks halfway sensible when printed out in a citation in a report. Especially if you want to take inspiration from how the Americans do things.

Eventually I decided the two requirements clashed too much and I customised my property box for source-records to show (and use) both "Title" (which appears in reports) and "Short Title" (which appears as the title for the source-record). That way you can start the "Source Title" with .. well, whatever filing system works for you. A document type (which is what I use, e.g. "Census"), a place, a surname.... Anything that helps you find your way round the stuff. While the "Title" can be, well, the title of a book, e.g., which sorts anywhere in the alphabet.

[tatewise]

David, to help you make your decision and assist with the tediously repetitive data entry particularly for Census Records, I advise you look at ancestralsources:index|> Ancestral Sources.

This not only takes some of the drudgery out of the data entry, but by setting Templates ensures your Source Titles, Source Types, Multimedia Titles and other data are consistently entered.

AS is a separate program application, integrated with FH using a Plugin, that retains no data itself, but makes adding new data to FH much more efficient.

[DavidNewton]

.... it is going to be clogging up my source list ....

Putting my tongue in my cheek - do you regard the relatives that you documented last year as "clogging up" your list of individuals?

Adrian

We're into deep questions here. Approximately 20% of the individuals in my file are related to husbands and wives of my relatives and are not related to me. So yes they are clogging my list but, on the other hand, if I follow their lines back I may loop into my own ancestry so no they are not clogging the list.

What I would really like to see here is the same facility that exists within the Events/Attributes list - the ability to flag a source as hidden would be handy.

Mike

I "discovered" Ancestral Sources yesterday and have downloaded but made no use of it yet. I look forward to tryng it.

David

[LornaCraig]

... I customised my property box for source-records to show (and use) both "Title" (which appears in reports) and "Short Title" (which appears as the title for the source-record)...

Like Adrian, I use the Short Title field to produce a 'filing' order for Sources in the Records window. But the Title and Short Title fields are both displayed with the default settings. You don't need to customise the Property box.

[AdrianBruce]

... the Title and Short Title fields are both displayed with the default settings. You don't need to customise the Property box.

Oh - you may well be right. I've chopped and changed things so often it's tricky to remember what's mine and what's original. And the last thing I want to do is press a reset button and lose stuff. (Yes, of course it's all exported and saved - I just have to remember which of the half-dozen folders entitled "BackUp", etc, is the right one! )

[tatewise]

Adrian, just use the Backup and Restore Family Historian Settings Plugin and ALL your customisations & preferences are saved in one place.
Choose the same folder as your Project Backups and then everything is together, easy to find, and easily saved to external media, etc.

For the Calico Pie Program Data folder, the Plugin simply creates a copy of the folder structure, so you can either let the Plugin restore everything, or just select particular files to copy back.
The Plugin even allows for date & time stamped backup folders, so you can keep a record of past customisations.

[AdrianBruce]

... Choose the same folder as your Project Backups and then everything is together ...

Hmm - while I wasn't being totally serious, nor was I being totally flippant - putting it in with the Project Backups does sound a useful tip. Thanks for that.

[DavidNewton]

It is more than a week since I started this thread and since then I have been entering method 1 sources for census events.

Adding an image to that source is simple using the multimedia tab in the source property box and showing the source image thumbnail in reports is equally simple, when you check the appropriate options.

However, I still have a problem. For a given individual, in their property box, neither the facts tab nor the multimedia tab show that these images exist, equally they are not included in the Media > View Media for Selected Records list. In fact, as far as I can see, the only way to see (within the individual's property box) that there is an image attached to a citation is to select the source and look for the Show multimedia icon to 'light up'

On the other hand if I attach the image to the event record, which is equally simple by clicking the camera icon when the event is selected in the Facts tab, then the media column in the facts tab shows how many are attached, and all these images appear in the View Media for Selected Individual.

Sorry for the ramble, now to the point. Is there a setting somewhere which attaches the media to an individual, or individual's fact, when a source containing media is cited for that individual? or do I have to link the media to both the fact and the source? (I regard linking to the source as essential to get the media thumbnails into the source citations on a report)

David

[tatewise]

I think you are correct, the Media must be linked to both by hand.
I don't think AS has an option to link both.
Probably a Plugin could be written to automate the process assuming you always wanted all Media linked to any Source Record to also be linked to the associated Fact.

You also have to take a little care that these same media images don't appear twice in reports.

May I ask why it is so important to discover so graphically that a Media image is linked?

[DavidNewton]

It's an aid to organization. I know that every census fact that I have entered comes from a source image in my source images folder. However, when I began this journey I did not work out in advance how to label these images and I didn't think to link them to citations. I now have thousands of images and I am slowly organising them, renaming them and linking them to appropriate records. Showing the links in the facts tab gives me a rapid check as to whether I have done the necessary linking for that individual.

David

In addition I have added a "Done" flag to the main tab so that I can again tell at a glance whther any more needs doing.

[tatewise]

Using the techniques outlined towards the end of how_to:using_flags_and_icons_and_expressions|> Using Flags and Icons and Expressions you can create Queries &/or Records Window Columns that would give you that sort of analysis, by using Expressions to indicate whether the Sources have linked Media images.

[DavidNewton]

Sorry to keep coming back to this topic but moving to Method 1 is taking up so much of my time that I haven't really left it.

Following all the suggestions from Mike and others I learned a little bit about plugins and have written a plugin which searches out the source media (1 specific fact type and 1 media item per source only) and copies it to the associated fact media. It is very primitive and I know nothing about user imput so I edit the plugin by hand to change the fact type. But is is way faster than doing this by hand. Thank you for all your help.

David