Wrong settings or bad input?

capnkeith · Post by **capnkeith** » 02 Dec 2010 20:16

I appear to be doing something wrong when inputting info into AS or I have settings wrong in FH or AS.
When I look at the list of sources in a report, I find the census Ref ID as expected, but it is then followed by the same again in brackets. Is it a setting I need to alter?

Secondly again in reports, with the 1911 census. How do I stop getting two lines of 'Additional information' with:- 'Industry or service with which worker is connected: '
and the same with
'Whether employer Worker etc etc..'

Obviously for adults I should be putting in 'worker' etc but the industry or service is not always given. The same two lines also come up for children at school. But not, as far as I have noticed, for children under school age. Or is this where I have not put in 'School'

Cheers
Keith

ID:4885

Post by **nsw** » 02 Dec 2010 21:38

Firstly I assume you have upgraded to version 1.1.

The census source title is based on a template which you can modify to fit your needs under Options. By default the title is set to:

Census {YEAR} {PLACE} {REF} ({OTHER})

so it sounds like you might be entering the census reference into both the Ref ID and the Other Info text boxes? Alternatively you may have previously edited the title to say:

Census {YEAR} {PLACE} {REF} ({REF})

Regarding your second question. Take a look at the census templates (under the 'Census' menu) for the UK 1911 census. Select the 'Industry or Service' column and check that the 'Record even if no data entered' option isn't ticked. Version 1 used to have these ticked by default, v1.1 has reversed this. The template for 1911 census by default records the data for 'Industry or Service', 'Whether Employer' and 'Whether working at home' in the occupation local note so if you want to remove this data from entries you've created then you'll need to remove the data from there.

However, if your only issue is with this data appearing in your Family Historian reports you could change the FH report options so that Event/Attr Notes are not shown.

I hope this helps

Nick

capnkeith · Post by **capnkeith** » 02 Dec 2010 22:46

Thanks for your reply I had missed the upgrade so that is now done. My second question I understand and can see how to deal with.
With regard to the census ref. I am putting the ref in one place the Ref ID: box. It then automatically puts it into the Title: box . When I then look at a report it still appears twice as before. I have checked the method 1 title template and it is as you state. Census {YEAR} {PLACE} {REF} ({OTHER}).

Stevebye · Post by **Stevebye** » 03 Dec 2010 10:34

Delete {REF} from the line to leave Census {YEAR} {PLACE} ({OTHER}), then click on OK.

Post by **nsw** » 03 Dec 2010 10:40

The Title: box shown in Ancestral Sources is the title given to the source. So if that title doesn't show the reference twice then the source title show the reference twice either. N.b. any existing sources that you've already created won't be affected if you change the title template, it will only change any new sources you create.

If you look at the your census sources in the records window in Family Historian are the titles showing the refererence ID twice or is it just when viewed in a report?

If so then is it possible that you previously used to enter the reference twice into the Other Info and Ref ID text boxes? You would then need to edit the source titles manually in Family Historian to remove the second reference.

capnkeith · Post by **capnkeith** » 03 Dec 2010 11:37

Here is the source record made after your reply to me last night the one underneath was done earlier none of the sources have duplication

Here is the source in the report

The no2 source 'census 1881' was put in some while ago with no duplicate so I was doing it correctly at some stage.

Is there anything wrong in the FH report options below

Thanks for your help
Keith

Post by **tatewise** » 03 Dec 2010 13:26

What you are seeing in reports is the Source Name followed by the Publication Information in parentheses.

This is the default setting in AS.

See AS > Tools > Options > Census settings - method 1 > where under Record census reference... there is a tick against In source 'Publication Information' field.

Remove the tick and the Publication Information field is left blank.

capnkeith · Post by **capnkeith** » 03 Dec 2010 14:23

Well Tatewise's suggestion has worked, after creating a new census source record. But, always a but. looking at the other sources on the report I see one that was created in 2008 has the ref ID duplicated. Yet checking another census source record created at the same time it has no duplication!

So I'm not sure if it is the right answer.

Post by **tatewise** » 03 Dec 2010 15:05

In 2008 you would have been using Gedcom Census not Ancestral Sources, or perhaps you would have entered Census Sources by hand.
By default Gedcom Census did not Record the census reference in the source 'Publication Information' field.
This might explain the discrepancies.

Post by **nsw** » 03 Dec 2010 15:10

Hi Keith

If you untick 'Publication Information' in the Report Options (you can see it in the screenshot you posted under the Source Information to Include section) then I believe this value won't be shown in the report.

Ancestral Sources wasn't around in 2008 so I assume you used Gedcom Census back then. The option to record data in the publication information field was also available in GC so I wonder whether you had ticked/unticked the option around the time which is why you are seeing the anomaly.

Best wishes

Nick

capnkeith · Post by **capnkeith** » 03 Dec 2010 17:10

Thanks Nick it has now disappeared from all the reports I had a problem with. Even the ones in 2008 [rolleyes]

Once you had shown me that my Source Records in FH were correct. I knew it had to be something set wrong in the report options of FH.

Thanks to all who replied, I am now wiser [wink]

Regards

Post by **tatewise** » 03 Dec 2010 20:53

Hi Keith

It depends on what you mean by 'Source Records in FH were correct'.
The option to hide Publication Information in Reports does just that.
The Publication Information fields in Source records are still there, and from what you say, some Source records have this field filled in, and others do not.
For consistency, I would either leave the Publication Information displayed in Reports, or run a Query to find all Publication Information fields with values, and delete the contents of all such fields.

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