* Notes

[Robert129]

1. On the Individual Record there is a tab called 'Notes'. Is there any query or means by which I can get FH to show every single Note foe every record and then be able to edit them if necessary?

2.On the 'All Individuals' window if a record is highlighted then, in my case, the name is highlighted in blue and the writing becomes white. If you then open an Individual Record the highlighting fades and is less clear and the writing then shows black through the shading. Is there a way of darkening this lighter shading so you can locate the record more easily. I find this more of an issue when working at night under fluorescent lights?

3. I have recorded many events (Birth, Deaths, Marriages, Census, etc) in the Source Pane which appears adjacent to the Individual Record window when you click on the Scroll icon at the top. Again is there a way of showing all of the information recorded under every type of source for all records.

Any and all help greatly appreciated.

Robert

ID:5929

[Jane]

1. Assuming you have local notes just do a new Individual Query and add columns

%INDI.NOTE2[1]%
%INDI.NOTE2[2]%
%INDI.NOTE2[3]%
...

With V4 you won't be able to get to the note directly, but you can double click on the column record to jump the property box to the right record.

If you also add an Excludeif %INDI.NOTE2[1]% is null only people with at least one local note will be listed.

(In V5 the query window will jump the property box to the right field in the property box).

2. You can change the colours on the Record window, by selecting Tools>Record Window Options then the Display Tab and finally the Colours button.


3. For any source for Birth Certificate you can just use the View>Record Links option with the Source selected.

[Robert129]

Thanks jane.

I will try the solution to Point 1.

As for Point 2. I can only see that you can change the text colur and not the highlighting under your solution. Have I missed something?

Point 3. That is not giving me what I want. It is not a Birth Certificate that I have entered but a GRO reference for each type (i.e. Birth, Marriage or Death). Unfortunately I have the same Source Reference (No 1) for all B or M or D. What I want to see is all the text that I have entered in the fields 'Entry Date'; 'Assessmenr'; 'Where within Source'; 'Text'; and 'Note' in the Yellow Source Pane.

Robert

[Robert129]

As for Point 1. I have run the Individual Quey but cannot seem to add a column as my 'Add' button is greyed out. Any suggestions?
Robert

[PeterR]

Robert, (1) if you haven't already done so, you will need to use the Query Menu (right-hand button on the Query Toolbar) to either create a New Custom Query... or, if starting from an existing Standard Query, Save As Custom Query....  Then you should be able to add columns using the [>] button.

[PeterR]

Robert, (2) You're correct, that only the text colour can be changed.  However, note that the highlighted text (white on blue when the Individual's name has been clicked) is always black (with a pale grey highlight) when the focus shifts to the Property Box, even if you have changed the display colour for Individuals.  Thus it is possible to select a paler colour for Individuals so that the selected Individual's name will stand out as being the only one that is black.

[PeterR]

Robert, (3) Which version of FH are you using?  I ask because the data you wish to display is probably all held within Source Citation fields, and it is simpler to construct a Custom Query for such fields in FH version 4.1.3 or later, where it is possible to use a Fact Query.

[tatewise]

Robert, Re: Point 3.

Strictly speaking the data you are referring to is a Citation.
(The Source Record is what you reach when you click the yellow triangular Got to Source Record button.)
For each Fact such as Birth, Marriage, Census, Death you could have several such Citations listed, but if you only ever have one then that makes things simpler.
You will naturally have many Facts listed for each Individual.
So this is a [one Individual to many Facts to many Citations relationship.

If you are using FH V4 this can be simplified by using a Fact Query instead of an Individual Query.
Start with the Standard Query called All Facts and use the Query Menu Peter mentioned to create a Custom Query

You will need to add extra Columns on the Columns tab.
Using the Fields pane on the left you can add any data related to a Fact.
Expand the Source>> node, then select in turn and Add Field using > button:
Data > Entry Date
Certainty Assessment
Where Within Source
Data > Text From Source
Note - (the first one)
Ensure each Expression added above begins with %FACT.SOUR[1]. and not %FACT.SOUR[1]>.

Click the red triangular Run Query and the Result Set should give the 'Entry Date'; 'Assessment'; 'Where within Source'; 'Text'; and 'Note' fields you require.

However, there is a catch.
This will only list the first Citation for each Fact.
To list the 2nd, 3rd, et seq you must replicate all the above Columns with %FACT.SOUR[1]. replaced by %FACT.SOUR[2]. and then by %FACT.SOUR[3]. as necessary to report all Citations.

[Robert129]

Peter

currently using V4.1.3

Robert

[Robert129]

Jane

The expression of 'Excludeif %INDI.Note2[1]% is null' will not be accepted. Have I spelt it correctly including spaces?

Robert

[Jane]

On the Rows tab

You select Exclude If from the drop down
put just
%INDI.NOTE2[1]%
in the expression
and select Is Null from the drop down below the expression.

[tatewise]

All data references such as %INDI.NOTE2[1]% must always be entered using capital letters.
Alternatively, use the [...] button and use the Data Reference Assistant.

[Robert129]

Many thanks to both Jane and Mike for your help and advice.
Robert