Census text into individual's notes page

JoFitz · Post by **JoFitz** » 17 Jul 2011 12:49

Hello group.
I have used FH for my one name study for the past 8 years (nearly 7000 individuals now). Up until now, I have recorded census appearances by an individual by typing out the details for a household into the notes page of one individual, and then cut and pasting this text into the notes pages of all the other individuals in the household.
Of course, if I need to make an adjustment to the text, then I have to change all the notes pages individually.
The bonus is using this method, I can see at a glance which censuses I have found an individual in (I use flags too) and who they were living with at the time.
My question - is there a way of getting the text from the text box in AS to appear automatically on the notes pages of each individual who appeared in that household?
I apologise if this has already been covered in previous posts, but I couldn't see it. I have had a play with AS to see if I could get it to do this, but haven't found a way so far. I'm using FH 4.1.3 and AS 2
Thanks
Jo

ID:5267

YouTube · Post by **Jane** » 17 Jul 2011 16:14

I am not sure on the answer to your question, but you could use Note Records for the Census page text and attach it to the Census fact, so you only have one copy of the text. Personally I put that detail in the Source for the Census page.

JoFitz · Post by **JoFitz** » 17 Jul 2011 21:16

Dear Jane
I tried adding the text to the Notes section of the source reference but it still didn't show up in the individuals' own notes page. Was this what you suggested I do? Sorry to sound so dense.

Jo

YouTube · Post by **Jane** » 17 Jul 2011 22:55

That's what I do, but to do what you want if you set up a note record and attach it to the event, you can include it in reports, by ensuring you have include note records ticked.

JoFitz · Post by **JoFitz** » 18 Jul 2011 17:10

Thanks Jane, I'll try that.
Jo

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