* media list

[sailor842]

I wish to print my media list. It now has 800 entries.
I downloaded the plugin for finding duplicate media and cleared a huge amount of duplicates.
I now wish to print out the media list so I can refer to it before I assign media to an ancestor. If it is there I do not want to upload it again.
I did find the media report wizard but I do not wish to print 488 pages.
The image shows the date I want.
I did look through the topics but didn't see anything on this.
Thanks...jack

[LornaCraig]

Right-click on one of the column headings in the Media list and select Configure Columns.
At the bottom of the Configure Columns window click Save to Query.
Use View > Custom Queries to run the saved Query, and then the Print and Save options are in the toolbar top right.

[tatewise]

Yes, Jack, there is a trick to printing out record details.
Use the Records Window and then the Media tab to display all the Media records.
( I notice you have disabled the Records Window Icon via Tools > Preferences > Display so undo that. )

Then use Lists > Configure Records Window Columns that customises columns and offers a Save to Query button.
Alternatively, right-click a column heading of the Media Window and choose Configure Columns to reach the Save to Query button.

Use View > Custom Queries to run the query where the Result Set can be saved, printed, etc.
See how_to:customising_record_window_columns|> Customise or Print Records Window Columns for details.

However, I don't understand how that helps you, as it is just as easy to use the Media tab of the Records Window with its Filter for Titles and Keywords, or the Media Window with its Filter and Find options. That must be easier than searching a printout.
Those lists are always up-to-date whereas the printout is obsolete as soon as you have added some more Media.

Also, if you know the Ancestor, and the type of Media, it should be easy to review the existing Media linked to that Ancestor and determine whether the Media has already been assigned.

[sailor842]

when I go to "Records Window Icon via Tools > Preferences > Display and check the box "always show records icon in navigation bar"
Nothing seems to change. Also, what does the icon look like?

[sailor842]

reply to lornacraig...exactly what I wanted. Thank You...jack

[tatewise]

Having ticked the Tools > Preferences > Display setting, and clicked OK, the Records Window Icon should immediately appear under the Focus Window Icon in the Navigation Bar on the left as shown here:

RecordsWindowIcon.png (11.81 KiB) Viewed 8462 times

[sailor842]

All right.I have got the query made and it works fine. Now this brings up another problem.

I went to another ancestor and she has media that does not apply. I do not want to delete the media completely as it is needed with other ancestors.
How do I unlink it from just this person? I do have this issue with others.
If I un-tick the box "include source record media" is that the fix?
I would like to remove the link from her as it is not relevant.

[sailor842]

forgot to insert screen grab

screen grab 18 aug.jpg (401.17 KiB) Viewed 8367 times

[tatewise]

It depends on whether that particular Media item is linked to the Citation or to the Source record.

If linked to the Citation then you can unlink it from that specific Citation.

However, I suspect it is linked to the Source record, and if that Source record is cited by facts for several different people then it is not possible to unlink it conditionally for some people and not others as there is only one instance of the the Source record and its linked Media.

[sailor842]

thank you...jack

[sailor842]

Can I completely remove the source & reinstall it tagging it to the appropriate people? Lots of work I know but I'll do it.

I just found another instance of similar actions.

media link query3.jpg (403.89 KiB) Viewed 8263 times

It is frustrating and I am sure that I am the problem here.
Thanks in advance...jack

[tatewise]

Jack, can you give us a little background about where these linked Media have come from.
I guess it is from an imported GEDCOM, as I doubt if you have manually added them.

Please give some more details about where that Media is linked as explained below...
With the settings shown it may be linked to each Fact, to each Citation, or to a Source cited by each Fact.
Untick both Include Citation Media and Include Source Record Media and if the Media is still listed it is linked to the Fact.
Otherwise, tick Include Citation Media only and if the Media appears then it is linked to the Citation.
Otherwise, tick Include Source Record Media and if the Media appears then it is linked to the Source record.
The method of unlinking the Media (or perhaps the Source) depends on which of the above three cases applies.

[sailor842]

OK. with both checked I have image 1 (all 5 facts)
with both un-ticked I have image 2 (no facts)
with "include citation I have image 3 (no facts)
with "include source medium I have image 4 all 5 facts)

If I un-tick "include source record media" in either Aaron Barney OR Benjamin Foss the media is removed from the other.

[sailor842]

With only "include source record media" ticked I have all 5 items

[tatewise]

OK, that makes it clear the Media image is linked to the Source record that is cited by those four Facts.
In the Property Box for Aaron Barney click the yellow scroll icon Show Sources to open the yellow Source Citations pane.

When you select each Fact the Source Citation(s) will be shown in that yellow pane.
I suspect the same Benjamin Foss & Hannah Miller marriage Source record will be listed for each Fact.
Select that Source record that you say is irrelevant to Aaron Barney and click the red X Delete Citation button below.
Repeat for each Fact.
That will delete the Citations but keep the Source record that is presumably cited by Benjamin Foss & Hannah Miller.

What is worth trying to understand is how those Source Citations became attached to Aaron Barney.

[sailor842]

This advice appears to have corrected my problem.
It also appears that I need to learn more about the program.
Do you have any recommended tutorials?
And, is this the problem I was having?
glossary:sources|> Source Records ‎Calico Pie Help File · ‎Sources and Citations - ...

citation errors.jpg (410.67 KiB) Viewed 8147 times

[tatewise]

Jack, you did not give us any background about where those linked Sources/Media have come from.
I guess maybe from an imported GEDCOM, as I doubt if you have manually added them.
Without more information about those Source Citations, it is difficult to say what caused the problem.

What we recommend is you review how_to:key_features_for_newcomers|> Key Features for Newcomers.
The Documentation & Tutorials section refers to many guides and tutorials.
The Sources Methods 1 & 2 section leads to the article that you have just posted.

[sailor842]

Well, there are possibly multiple sources/causes.
1. The GEDCOM that I've created over the years through my work.
2. Images from FHL films FHL libraries that I copied from films & scanned in (the Benjamin Foss & Hannah Miller page is one such an instance).
3. Pages copied from Ancestry
4. Pages copied from genealogy books on hand or from libraries.

I will go to the tutorials & do some learning.
If I have to dump & rework the citations/media I will. I don't really want to but I will if it'll get rid of this confusion.

[tatewise]

Once you have an understanding of where your database is now, and where you want it to be, then you can plan a strategy.
What some users do is keep a Name List of records they have reviewed and work through the database correcting one family branch generation by generation, or one section at a time.

[sailor842]

What I did do based on the earlier parts of this discussion was to go to the media records and remove the "media\tab x-xx" and then did a sort query as recommended by Lorna Craig. Printed it!
Now when I enter data I 1st check to see if I already have the record & then just link.

[tatewise]

Do you mean you went through each Media record one by one and deleted Media\tab x-xx from the File link?
If so, then you've broken the links to the files with those names, and none of them can now be displayed so you will just get an X instead.

[sailor842]

I guess I didn't explain correctly.
I did not do anything to the listings in the "File" column. I did remove the "media\tab x-xx" from the "Media Records" column.
After your comment I had to check. The links are all there. (Phew).

[sailor842]

I just went to one of my ancestors info to put the info in a separate database & found, again, that a piece of media was still there. I thought we had gotten rid of it.
I went to the web & found this answer: https://www.fhug.org.uk/forum/viewtopic.php?t=16570
to delete source records. I will delete the source

ancestor window.jpg (186.2 KiB) Viewed 8027 times

media window.jpg (334.46 KiB) Viewed 8027 times

source record number.jpg (311.17 KiB) Viewed 8027 times

& re-enter.
Problem is: the media ID is not the same as the source ID.
I've tried to delete the record in the media window without any luck.
I could just ignore the entry but that is not my style.

[tatewise]

Don't worry about Record Id as they are unique to each type of record.
Anyway, a Source record can have several attached Media records, so they cannot all have the same Record Id.

Do NOT delete the Source record or the Media record.

You need to delete the Citation in the yellow Source Citations pane just as you did before.
For that Marriage fact, in the yellow pane select Census 1900 Jonesboro... and use the red X Delete Citation button.

In the Sources screenshot you posted you will see the Citations count go down from 3 to 2.
Those remaining 2 Citations may be the desired ones for this Source record, which will get discarded if you delete this Source record.

[sailor842]

well, the Jonesboro was a comment referring to the same number with Benjamin Foss but the procedure did work. Thank You.