Family Historian User Group

Hi all
Not a newbie to Family History but new to FH
When entering a census fact how do I avoid making the same entry to all family on the census page.
In other words can I apply that one fact to all the family?
Many Thanks
Paul

Welcome to the FHUG Paul.

You do repeat essentially the same Census Event fact for each Individual member of the household.
However, there will be small differences such as the Age of each person.
Each such fact will have a Citation that links to a Source record where the Census Media image and a textual transcript are held along with formal Publication references, etc.

In addition there may be Occupation facts for some Individuals which have the same Citation link.

There is the ancestralsources:index|> Ancestral Sources companion program that simplifies the capture of the more prevalent BMD & Census source documents by automating some of that repetitive data entry.

Some of the above is covered in the how_to:key_features_for_newcomers|> Key Features for Newcomers especially Sources Methods 1 & 2.
Also, take a look at how_to:index#recording_facts_and_sources|> Recording Facts and Sources and in particular the advice given in how_to:recording_census_records|> Recording from a Census Record.

ancestralsources:index#introduction|> Ancestral Sources > Introduction allows you to enter the census data from a particular census and create all the corresponding facts for each individual (census, maybe birth, occupation , etc.)

It's worth getting to grips with it, although there is a learning curve. Very many of us use it (not just for censuses -- it also handles BBMDB).

There is a Family census event but it only applies to Husband and Wife, so really isn't a lot of use.

I agree entirely with the previous advice to use the Ancestral Sources companion program (free) to automate much of the process of recording census data.
But just as an aside, in case a different kind of situation arises where you want to add the same fact to several people, you might like to know there is a facility to copy and paste facts in FH. Click the Copy Fact icon in the Property Box toolbar as shown below, then switch to the Property Box of the next person and use the Paste Fact icon just to its right to add the fact to them. This will also copy and paste any Sources you have linked to the fact.

Following on from Lorna’s advice, about how to copy and paste a fact (which I regularly use).

Remember, this copies both fact and source, so apart from altering age of individuals, don’t forget to alter the source for those members of a family who may be on next page of census.

I use a similar method when same source is used for different facts.

Tip FH lets you copy and paste both facts and sources at same time, but only if you copy them in correct order!

If you copy the fact before copying the source, the act of copying the source kills or overwrites the clipboard entry for the fact! So when you try to paste the fact, you’ll get an error message.

Weirdly, this doesn’t happen when you copy fact after copying source. Then, both the fact and source happily co-exist in the clipboard and can both be pasted independently.

The advice "to alter the source for those members of a family who may be on next page of census depends on how you organise your Source records.
That advice assumes that each Source record only relates to one page from the Census records.

An alternative is to arrange each Source record to relate to one household schedule from the Census records.
That focusses on just the one address where one household resides and thus has a unique Schedule Number.
The transcript would include all members of the household at that address, even if it spans more than one page.
The Media would link to all the page images that involve that household schedule, but mostly it is only one.
A significant advantage of this method is that from that one Source record it is easy to list all the Individual records of that household/family schedule, because they all have the same Citation against the Census Event.

Many thanks to all responders. Much appreciated and I have printed off your solutions.
However in this particular instance I do think that Legacy has a much simpler option in that you enter all the census details, the whole page, for one family member, usually the Head of course.
There is then a SHARE button which gives you a list of people. You simply tick those involved in that census, and Bobs your jolly old uncle.
Each person has that census listed in their events.
Btw Mike, we must be almost neighbours
Many Thanks all once again
Paul
Brixham

Hi Paul, yes I'm in Galmpton.

The Legacy Share button is not quite the same thing as duplicating the Census Event for each Indiviudal.
It is equivalent to the how_to:recording_census_records|> Recording from a Census Record Census Witness Roles scenario that suffers from the problems described therein.

The equivalent mechanism in FH is to right-click the Census Event, choose Witnesses > Add > Add Indiviudal(s), select the people involved, choose their Role, and Bobs your uncle.
Yes, they appear in each person's Property Box (with a large blue arrow) but have various drawbacks.

Some FH users, like that method, but I think it is better suited to witnesses of events rather than principal participants.

You are welcome to experiment with the two methods, but don't forget to include Ancestral Sources in the trial.