Family Historian User Group

I am trying to make a query that has all the basic facts for each individual and I am stuck on a couple of things. If anyone could help me I would be very grateful.
1. On the columns page, where do I find the record i.d. field
2. How do I add individual columns for individual censuses, ie every one including the 1939, I cant find the census field either. I would want to have the date in the column if found

Any help with this would be greatly appreciated, as I love this programme but sometimes its a little too complicated (or I am a bit thick lol)

Thanks, Marilyn

1. =recordid() in the column expression
2. With the Census problem, do you want a single column with all the dates in or columns with one for each date or simply columns with the Censuses listed?

Have you looked at the Census queries in the Knowledge base there are various examples there.

Thanks for replying Jane, I am after individual columns for each census date, with census date in column if I have found a particular census for an individual, (if that makes sense). Thanks

Marilyn

Sorry for butting in, but from your original request you seem to want every fact recorded against every person.
i.e. Birth, Baptism, each Marriage, each Census, each Occupation, each Residence, Will, Death, Burial, etc.
Or do you only want a 'basic' subset of those facts?

One way to achieve that is to use the standard Publish > Individual Summary Report.
If that includes too many photos or other details not required it can be customised to exclude them.
To include every person, then >> Add All via initial Select Records dialogue.

Another option is the standard Publish > Outline Reports > Ancestor Outline or Descendant Outline.
Then in Report > Options > Main tab set Generations: 1, set both Individual/Marriage Events/Attributes to All, and below set Layout Events and Attributes... to on separate lines.
If it includes too many photos or other details not required it can be customised to exclude them.
To include every person, then >> Add All via initial Select Records dialogue.

Otherwise use the View > Standard Queries > All Facts option, i.e. Fact query instead of Individual query.
Click on the Fact Owner 1 column header to bring the facts of each person together.
That probably has most details you want, but will need customising to include Record Id and sorting into person & date order.

Please say which option you prefer, and what changes you need, so we can talk you through the customisations.

Thanks Tatewise, sorry didn't get chance to sort this. I would love eventually to make a query for a spreadsheet that does include everything for everyone, so I can see exactly what I need and fill the gaps in as I go along on the spreadsheet, obviously the spreadsheet would be so big that I would have to do it in stages, but would be ideal to include individual, birth, baptism, marriage, death, burial,(all date and place), parents, etc., all censuses, wills, occupations, etc., View, Standard Queries, All Facts maybe looks like being the one I need. I will try that once I get chance. Thanks again for your help

Marilyn

Note that the All Facts query CANNOT include relationships such as parents & children.

If you are going to work in stages, then what many users do is work on say one branch of the family tree, and put each such person in a Named List within FH and work through them one at a time.
It is easy to check each person's facts in their Property Box on the Facts tab, and check their Parent/Child relationships.
Once each is completed, they can be removed one by one from the Named List.

There are also Plugins to help research missing BMD and Census facts semi-automatically.

In addition, it is possible to add To Do Task Notes per Individual and list them in a Query or Report.

These latter tactics focus on what is missing rather than what you already have researched.

BTW: I have just notice that this is closely associated with your earlier Adding Dates to a Query (14863).
So presumably the Query you require must be consistent with the external Spreadsheet you are already using.
i.e. The Rows and Columns of the Query Result Set and the Spreadsheet must be essentially the same.
I guess the Spreadsheet has one Row per Individual with a Column for Name and one for Record Id.
Are there other Columns for Father, Mother, and facts such as Birth, Baptism, Marriage, Will, Death, Burial?
However, I doubt there is a Column for absolutely every type of fact in your data.
We also need to know how you cater for facts such as Marriage, Divorce & Census that occur more than once.
Is there a separate Column for each occurrence?
i.e. 1st Marriage, 2nd Marriage, Census 1841, Census 1851, Census 1861, etc?

Thanks Tatewise, yes I have a line for each individual and a column for each basic fact starting from birth to burial, parents etc., a column for each census. When a person has married twice I actually type in another line for the individual, exactly the same but with the name of the other spouse. Or just leave a comment. I am going to try all the things you mentioned, and just want to say thanks again for all your help. I need to customise the property box to include flags too but I think I have asked how to do this a while ago and was talked through it. The flags tab got took off though and I havent had chance to put it back on yet

Marilyn

OK, given that more specific requirement, ignore all the recent suggestions for Reports and All Facts query.

You can only use an Individual type Query where each Columns tab definition matches your Spreadsheet columns.

To include a Column for Record Id use the =RecordId() function.
Exactly as used in the standard All Individuals query - plagiarization works well in FH.

To include a Date Column for the 1841 Census use the %INDI.CENS[year=1841].DATE% data reference.
Repeat that with index for [year=1851] then [year=1861] through to [year=1939] for the other years.

I hope that answers your original question, and that you see how important it is to include specific requirements such as the external Spreadsheet.

BTW: You could have multiple Columns for multiple Marriages if that would be better.