Family Historian User Group

Hi ,
All certs have ref no :

Volume Number: 1d
Page Number: 81

Is there an input location on FH data to store this.
I have been using FH for some time - never found this option.
Picture Note : yes, could be used ; but does not describe doc correctly

Many thanks,

Mike

Mike, how are you capturing BMD Certificates?

You should be using Source record Citations as explained in how_to:key_features_for_newcomers|> Key Features for Newcomers under Sources Methods 1 & 2 and Ancestral Sources.

In your posting Fact sentence (14746) last February you were given similar advice.

In Source records there is the Publication Information field that is well suited to record the full GRO document reference, together with a Text From Source transcript and Media tab image of document.

If you use Ancestral Sources to capture such documents then much of that is done semi-automatically.

I enter the Page and Volume number and the date in the "Where in source" field. If you lump sources then that field is supplied in the citation.

But I am another one who doesnt really understand sources in fh.
I am not a professional USA genealogist and I never grappled with the Mills templates offered by some other programs.
During the period I used TMG, I made use of Terry Riegels "simple source" which was based on a book style footnote used in academic work. That is, one has title, author and usually a date field.

The Source record fields in fh are similar so suited me.

But I miss this date field in fh. And the date is important when referencing Register Index entries as mentioned here because one needs the year and quarter.

At some point I became aware that it might be possible to output Mills type source references using fh. I think this is done by using source sentence templates which apply only in the output of sources to reports?
But I would welcome some explanation if someone has time. Whether these exist and how one uses them?
This is not explained on the orange links above.

It is not clear that Mike is using Source Citations at all, which is why I asked how he captures BMD Certificates.

Yes, if using Method 2 lumped Sources then Citation field Where within Source is ideal, and Ancestral Sources supports that option too.

Sounds like he may be adding document images directly to the Individual record Media tab or perhaps to Facts, because he mentions the the Media record Picture Note and omits to mention any Source Citation fields.

@Evelyn, your questions are getting rather more advanced, so could you post in a separate thread please.

BTW: I use either the Citation Entry Date field for the GRO Index quarter Date or include it as plain text in the Publication Info using the style Q1 1999. Unfortunately, GEDCOM does not specify a Date field for Source records, but you could use the linked document Media record Date field.

Stupid me. I thought citation entry date meant the date I added it to the Event record.

Some users do interpret it as the date citation was added to database, but if you think about it, what interest is that date to genealogists.

GEDCOM defines it as:
"ENTRY_RECORDING_DATE
The date that this event data was entered into the original source document."

Ancestral Sources also uses this GEDCOM meaning by default.
Its Tools > Options settings Use Citation Entry Date offers Event Date, Today's Date, Registration Date.

I use the Citation Entry Date as the date I added the citation as this gives me an indication of the stage of my research - the level of skill if you will - but I appreciate that others will think this irrelevant.

Sue, if you are using predominantly Method 1 splitter Source records, then the Source record Updated date/time stamp will usually identify when the Source Citation was added.

In the Records Window on the Sources tab you can sort by Updated to see what you added when.

The ref details Mike mentioned only applies to those from the GRO BMD's
BMD's from local registry offices have a different reference number. These references are based on the location where the event took place and are the original certificates before they are sent to the GRO and are different.

Victor

I did not realise that Victor. Nevertheless, the concepts are the same.

I also thought the GRO Vol & Page are related to the registration district too.

Can you give examples of the different reference numbers, especially if you can show Local and General numbers side by side.

Mike, I may be wrong but I believe that the structure of local register office reference numbers differ from area to area, and may indeed overlap with each other.

If you want to investigate further, https://www.ukbmd.org.uk/local_bmd is the place I always start from.

An example of two entries for the same birth event, note that this is how I record them and the data may not be in the same order as the original transcripts..
The frst is a transcript by the Derbyshire FHS of the Derbyshire Registrars Index, available via FMP. The second is the FreeBMD transcript of the GRO Index.

1915, Reg Office Chesterfield, Sub Carburton & Clowne, Ref CARB/49/250, Richard Newton of Clowne

1915, Q2, Worksop, v7B, p115, Richard Newton, mother's maiden name Wildgoose

This demonstrates the two differences mentioned, namely different style of reference and also the BMD Index puts the local Registry as Worksop (Nottinghamshire) and not Chesterfield (Derbyshire).

David