* Duplicate Source Records

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Baboon281
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Posts: 58
Joined: 24 Jan 2016 22:03
Family Historian: V6.2

Duplicate Source Records

Post by Baboon281 » 02 Mar 2017 14:06

I have been reviewing my source records and found a baptismal record I have entered twice what is the best way to delete the most recent entry and renumber my sources so theat the source list is consecutively numbered without any gaps in the numbers.

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NigelBrown
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Family Historian: V6.2
Location: Wolverhampton, UK
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Re: Duplicate Source Records

Post by NigelBrown » 02 Mar 2017 14:20

First thing to do is to check that the source record you are going to delete is not cited. If it is, change the citation(s) to the source record that will remain.

Once that is done, in the Records Window highlight the source to be deleted, select Edit then select Delete. It will ask you if you are sure. If you are, hit "Yes".

Finally, to renumber your sources so that the source list is consecutively numbered, select Tools, then Record Identifiers, then in Record Type select Sources and you will have six task choices. You want the top one, which is "Generate new record ids by renumbering records starting from 1", and hit "Perform Task".

Job done.
Nigel Brown - http://www.nigelbrown.me.uk
Vousden One-Name Study - http://www.vousden.name

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tatewise
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Location: Torbay, Devon, UK
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Re: Duplicate Source Records

Post by tatewise » 02 Mar 2017 14:52

Another option is to select the Source record you want to retain and use Edit > Merge/Compare Records.
Then select the duplicate Source record to be merged into retained record.
That will let you check that any details or attached Media are merged from both records.

The Citations of both records will be automatically retained and adjusted correctly.

I would not bother renumbering the records.
I suspect that if you check the Record Id for all the record types Individual, Family, Note, Source, Repository, Media, and Place that many of them will have gaps.
The easy way to check is use File > File Statistics and compare those numbers with the largest Record Id for each type.
Just because they are numbers, do not think of them as any sort of sequence, as they are simply a unique identity.
Mike Tate ~ researching the Tate and Scott family history ~ tatewise ancestry

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Baboon281
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Posts: 58
Joined: 24 Jan 2016 22:03
Family Historian: V6.2

Re: Duplicate Source Records

Post by Baboon281 » 02 Mar 2017 17:13

Thank you for the quick response all sorted.

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