* Picture Captions -FH V6

[kwl]

I have just started to use FH V6 and have been busy transferring data from my other genealogy program.

Regarding my pictures, I have previously filed them and each photo is identified with a name etc.

However, when I now transfer these individual pictures into my media center and thus add them to the appropriate individual, the caption doesn't appear with the photo. If I enter the media center to view all of the pictures for my project, I see that my pictures are identified exactly as I had filed them. However, when they are transferred into the individual's file, there remains NO identification or caption....it is just blank.

This poses a problem. For example, when I attach a group photo into an individual file, the identification on the file name under the photo does not appear. Therefore, if my photo was identified as Jim, Joe, Tom & Tim Smith, (as saved into my original file), the description or ID's of the individuals does not appear. So, when one is examining the photo in the individual's file, the Id's are not presented.

What I found strange, as a test, I placed this same photo into an individual female file. When I created a family group sheet for her parents, this photo of four men appeared within one of the female children WITH the name of the female under the photo.....and not the name of the file which presents the correct Id's.

So, my question is how do I copy a photo from my file and place it into FH with its original caption/Id attached?? I cannot seem to find the correct tab in the program which would correct this issue. I have hundreds of photos to be transferred but they need to be transferred with their already assigned Id's, which is also the original file name.

Any assistance would be appreciated.

Thanks.

[PeterR]

Have you seen this topic Auto import of image metadata (12761), which may be relevant?

[LornaCraig]

Welcome to FHUG.

When you say each photo is identified with a name, do you mean you have given each image file itself a name? or have you added the name in the metadata for each file? If the latter, then the topic Peter has referred to may be relevant. If the former, then the following points may help:

1. By default FH will give a Media record the same title as the linked file. If you look at the Records Window, on the Media tab, you should find your multimedia records all listed with those titles (unless you have manually changed any of the titles in FH). These titles will also be displayed in the main Media window at the top of the Media Record tab, when you view each Media record in turn.

2. The captions that appear under pictures in reports are be governed by the Report Options. With a report open, click the Options button on the right and go to the Pictures tab. In the lower right quarter of this tab there are several tick-boxes, one of which is ‘Inc Picture Title’.

3. The report options can be overridden for particular pictures. In the Media window on the Links tab, select a record to which the picture is linked and then enter some text in the Link Note field. Then also tick the ‘Use Note as Caption’ box beside that field.

4. When linking group pictures to an individual it is useful to use a Frame link, so that the one individual is picked out. You can than enter different Link Notes for each of the links to different people.

[tatewise]

There are useful tutorial videos in how_to:v4:adding_multimedia|> Adding Photographs and Other Multimedia.

Also as a newcomer I advise you work through all the topics in how_to:key_features_for_newcomers|> Key Features for Newcomers and follow up the links to the rest of our Knowledge Base. The Book: "Getting the Most From Family Historian 5" has several chapters on Pictures and Reports, and although for the previous FH version is still very relevant.

What is your 'other genealogy program'?
We may have specific advice that might help you speed up the migration process.

[kwl]

Thankyou Lorna for your assistance and suggestion. Your procedure about using the Picture Title option did work. My description from my original file now does appear. However, when I produce a family history report, for example, my photographs appear with my file name attached.....however, it is BELOW the FH insertion of the individual name to which the photo falls into. Therefore, I have a duplication with the two slight variations.

Now, my next issue is to determine how to remove the title caption which is automatically generated by FH so that only my named caption from the original file remains?

Thanks tatewise for your comments. I have reviewed the tutorials and help sections but neither address this problem. My pictures are not being moved from a previous genealogy program. My older program, Generations did not have the capability of adding photo media. Therefore, my photos are being copied from a desktop file folder which contains my various photographs (in the jpeg. format).

[tatewise]

Could you please specify which Publish report command(s) you are using, and what Options > Pictures tab settings you have chosen.

It would make things clearer if you could upload an attachment screenshot of the problem.
(Use the Windows Snipping Tool to capture the screenshot, and the Upload attachment tab below the Post a reply box to attach the captured JPG/PNG file.)

How was the "named caption from the original file" added to the file initially?
Windows Explorer, Photoshop, ...?

As explained in Auto import of image metadata (12761) metadata fields are not supported by FH.

However, you could either change the Media record Title or use Lorna's suggestion of the Use Note as Caption option to customise the caption for every image.

[kwl]

Capture.JPG (13.83 KiB) Viewed 8430 times

Hi Mike:

Thanks for your response.

I was using the both the Individual & Family Reports in the Publish section. The options which I have currently checked under the Pictures tab setting are as follows:
-Show Captions with Picture
-Include Picture Title & If showing whole Picture only

Under Picture Types which are checked include:
-Facts (Event/Attributes)
-Places

Under Individual Picture Option which are checked include:
-Uses faces from displayed family pictures for preference


The original named caption was created by Windows Explorer. After I had scanned the photo in ACD See, I assigned my title to the photo. I thus created a separate file folder for all of the family photos. Windows Explorer was used to transfer the photos into FH.

I have attached a page of the Individual Report which details the problem that I am having. The first ID under the photo is the one that was assigned by FH......the second ID was the one captured from my original file which I had transferred from my folder into FH. It is the second one only that I wish to remain under the photos. How can the first caption assigned by FH be eliminated??

You can see how this duplication can cause a problem. For example, if I place a family photo containing a group of three family members that I have titled via my photo folder, for example as being Tom, John & Ted Smith, all would be identified. I could then link this same photo under all the three parties containing all the three names. However, when such a photo now appears in FH with their file title, it only assigned the one name to which individual that you are working on...and provides no further information about the other individual ID's.

I did use Lorna's suggestion to 'Use note as caption' but this did not solve the two duplicated captions (being the one assigned by FH and the one created via my file name).

Would appreciate any help that you can provide. For all my photos, I just want the names that are attached to my photos file to be included in my project and not that assigned by FH.

Thanks again.

[craigmollekin]

I experienced the same problem here (and somebody else did too not so long ago): http://www.fhug.org.uk/forum/viewtopic. ... kin#p52725

I still experience the problem but live with it, lol. Odd why Calico Pie has never given an option on report output to fix this anomaly.

[tatewise]

Ah, I see what you mean!
Unfortunately, what you request is only possible via the Use Note as Caption option, but is rather tedious to apply to every picture. However, in defense of FH the default captions usually do work well as explained below.

(1) Use Note as Caption
Open the Property Box of Individual and on Media tab Edit the particular picture. Copy & paste the Title at the top into the unlabelled box at bottom and tick Use Note as Caption. That will override the Report > Options > Pictures > Show Captions with Pictures options.

(2) FH Default Caption
For photos of one person, the Report > Options > Pictures > Installation Settings will almost certainly produce something similar to the Media Title providing you enter the Media Date.

For photos of family groups it is better to attach the picture to the Family record Media tab, and if necessary apply (1) Use Note as Caption. The same picture would be linked to Media tab of each Individual but use the Link to Face option to frame that person in the picture. Then in reports you get the family group photo with family caption, and each person has their own mug shot with their Name, Date & Age as the caption. This technique is shown in in how_to:v4:adding_multimedia|> Adding Photographs and Other Multimedia.

[kwl]

Thanks again Mike for your help. I will proceed to use the note as caption for my photos. A major task as I have over three hundred pictures to enter in this FH program. I may check out another genealogy program to see if they will accept my own file name and in turn be an easier task to complete.

kwl

[Jane]

As you only want to copy the title in you could use a Plugin to copy the Title to the Link Note for all your images.

[kwl]

Thanks Jane for the tip. However, I have noticed that (Date) appears above my inserted title under the picture. Is there any way to get this default removed from appearing in my media pictures. It is something that I do not wish to use.

In appreciation,
kwl

[tatewise]

If you select the Use Note as Caption option then nothing but the Note Caption will appear ~ no Name, no Date, no Age, no Title.

However, to remove all but the Name, untick all options within Report > Options > Pictures > Show Captions with Pictures. A little experimentation with any Report > Options can do no harm, and can easily be returned to default values by using the Installation Settings button.

The ATTACHMENT Copy Media Title to Link Note Captions Plugin Version 0.1 Dated 18 Dec 2015 will copy every Media Title to its Link/Note Captions and tick the Use Note as Caption option (providing they are both unused).

As a precaution use File > Backup/Restore > Small Backup before running the Plugin.

After running the Plugin you can use Edit > Undo Plugin Updates before closing FH to reverse its changes.
Meanwhile you can see what the Report Captions look like.

Click on the link below to download & install Plugin. To run it use Tools > Plugins, select the Plugin, and click Run.

[kwl]

Hi Mike:

Thanks for the plug-in......it worked great and will save a lot of trouble when I resume transferring over the remainder of my pictures.

There is just one other thing that I cannot seem to eliminate. When viewing my property box, under the media tab, my pictures now do show the caption title that I had wanted. However, above it, the following appears immediately under the picture: (Date).

Is there anyway to delete the appearance of this Date caption so that only my title caption, as desired remains??

I might mention that this (Date) issue does not appear on any of the reports.....just on my property box.

Thanks again,

kwl.

[tatewise]

I am glad you are happy with the Plugin, which can be run whenever you add new Media pictures to copy their Title, and demonstrates how extensible FH can be.

I think the legend you speak of actually says (no date) and is warning that the Media record has no Date when taken, as shown by the Media pane above. If you Edit the picture and enter its Date, then that warning legend vanishes.

I am still not sure you have fully grasped the nature of the FH caption features, so please humour me, put your pre-conceptions to one side, and try out the following experiments.

Instead of focussing on the caption/filename of the Media picture file, FH focusses its captions on the context of use. The same Media picture can be linked to various Media tabs (and elsewhere), and the caption in each case can be different.

Take for example a Media picture of three brothers - Tom, Dick & Harry SMITH taken in 1900.
That one Media picture can be linked to the Media tab of each Individual brother, and their Family record as children.
You could apply the Use Note as Caption option and have a different Note caption for each case. But by default FH will apply the name of the Individual or Family record, and use the Media Date to apply the Age of each Individual.

So the three captions might be:
Tom SMITH, 1900, age 25
Dick SMITH, 1900, age 23
Harry SMITH, 1900, age 21
Tom, Dick & Harry at parent's home in Jan 1900
The first three are default Individual captions, and ideally show just the head & shoulders of the appropriate brother.
The last Family caption would employ the Use Note as Caption option and show the full picture.

Earlier you gave the example of Robert Atkinson-c.1866.
Assuming you enter the Media Date as c. 1866 then the default caption would be:
Robert Lacey ATKINSON, c. 1866, age 42
or if Report > Options > Pictures > Inc. Individual's Age at Picture Date is unticked:
Robert Lacey ATKINSON, c. 1866
which is almost exactly your desired caption, created automatically, regardless of the picture filename/title/caption.

[kwl]

Thanks again for your useful information and instructions! I will continue to experiment with the various options.