* Sources and Citation systems

[E Wilcock]

I note from the plug in that one should choose between two methods of entering sources in FH.

Like many people I have used both systems, changing over the years as gedcom and software became more sophisticated. Thus Method 2 one Source e.g. The Index to Registration of Births for England and Wales with multiple citations each of which gives the Place, Volume and page number for the individual entry.

Similarly if the source is a Book, the citation provides the page number.

As far as I can see, the Sample Project supplied with FH does not use this method - the term citation is used only to indicate the number of times a Source has been referenced.

I appreciate that where one wishes to provide full details of a single household listed on a census or an image of one's source, this needs to be with a unique individual source record - Thus many source records from the same Census. (Method 1)

However, so far I haven't been able to play around and learn how to handle Method 2 using the Example Project.

Having brought in one of my own trees, I have a list of sources, showing how many times each has been cited. I am able to add a Citation and go to More and put in place within the source. But I am fumbling around and not sure how the Method 2 works in FH.

[Jane]

On the source pane of the Property box you can enter a "where within source" when using a Method 2 Source.

[tatewise]

Have a look at glossary:sources|> Sources that gives a good overview with links to other advice and Forum threads on the subject.

Many users in fact use a combination of Method 1 and Method 2 depending on what they wish to record for different types of source document.

Essentially in FH with Method 1 virtually all the details about a Source Document are held within the Source Record, with the transcript in its Text From Source field, and images in the Multimedia tab. Often the only detail held in the Sources pane Citation is the Assessment.

In FH with Method 2 the Source Record cannot hold the transcript or media for the multitude of documents it covers. Details about which particular document is being cited must be held in the Sources pane Where within Source field. Any transcript must either be in the Sources pane Text From Source field or held in a Note Record linked to the same Fact as the Citation. Likewise, Media must be linked to the Citation or the Fact. But if you have this need, then it might be better to use Method 1 for that document.

The V5 FH Sample Project does not really give anything like enough examples of Source Citation methods, but FH V6 is much much better.

[xenia1000]

Hi,

I am a new user of FH5, and just getting to grips with it really. Can someone please explain (in baby terms!) how I link an image to a source citation. I am using mainly source method 2 for parish registers. My source is the church, my citation each individual baptism etc

Up till now I have been linking media to the actual fact but this can mean adding several copies of one image. It would be much easier (I think) to add one image to the citation and then copy and paste the whole citation.

Many thanks
Tracy

[tatewise]

Welcome to the FHUG Tracy.

Well, if you are expecting to be adding significant numbers of Source Media Images, then I would advise you use Method 1, at least for those specific Sources.

If you only expect a few, then yes it would be easy to copy & paste a Citation with the Media attached, but it is also easy to copy & paste a Fact with the Media attached.

The way to add Media to a Citation is via the All tab of the Property Box. Expand the Fact (Baptism in your example) to reveal the Source link (i.e. Citation). Right-click the word Source and choose Add Multimedia Object with one of the three options, then proceed as normal to add the Media.

For some Facts, an alternative is to use ancestralsources:index|> Ancestral Sources which supports Method 2 and allows Media to be attached to either Facts or Citations.

Note that Media attached to Facts appears in a different part of Reports than Media attached to Citations. So which is best rather depends on the type of Media. If it is photo of the Baptism then it is better attached to the Baptism Fact and will appear in the main section of the Report. If it is an image of the Baptismal Register then it is better attached to the Citation and will appear in the Sources section of the Report.

[xenia1000]

Thank you Mike, for such a timely and helpful response.

Do you mind if I ask why you recommend source input method one? I tried ancestral sources (method One) to begin with and did love the ease of entry etc and the output but the thought of list of a few thousand sources leaves me feeling a little panicked!

After trying pretty much everything out there, I feel confident I have found the right program for me - now I just need to find the right methods to use it!

Thanks again
Tracy

[tatewise]

Don't worry about large numbers of records, as that is what computers are good at handling.
You may finish up with thousands of Individuals and Media in your database eventually, but so what.

The big advantage of Method 1 is that you only have to enter the transcript Text From Source, link Media, add Notes, etc, just once, and all in one record. No copy & paste needed.

If any extra data for that source document comes to light, then only one Source record needs to be updated, plus sometimes a few Fact details.

Ancestral Sources does all the donkey work anyway for the initial data entry.

[NickWalker]

Do you mind if I ask why you recommend source input method one? I tried ancestral sources (method One) to begin with and did love the ease of entry etc and the output but the thought of list of a few thousand sources leaves me feeling a little panicked!

At least with method 1 you can see all the source data you've recorded listed together. If you use method 2 and include transcriptions of your data then you end up with much more data in your file and most of it is hidden away inside all the different facts.