Family Historian User Group

I found a probate file last night that contained several different packets of documents, perhaps 80 pages in all. I couldn't help thinking, as I was downloading them all and capturing the source citations from Family Search, what am I going to do once I put these into Family Historian?

There is no will. The husband was granted letters of administration which were subsequently revoked. There are several court dates involved. Each of the sessions should probably have its own item, but that still leaves me with multi-page documents to create multimedia items for.

So I wanted to ask -- what's the biggest document that you've created a multimedia item for so far? Did you assign all the pages of a bound document to one item and the loose items to their own?

I also need to determine how I'm going to describe the items. Some of the images include the outer wrapper for the packet which include the court dates and other useful information, so they need to be accounted for as well.

Isn't estate accounting fun?

I also have military service records which are a bound booklet with loose pages tipped in.

Most of the multimedia items I've created so far have things which were either loose sheets, or could be treated as such, so I don't think I've done anything more than two pages before (e.g. census records).

You did not say how you coped with those two page Census Records.

Since they are usually downloaded as two image Files, they result in two Multimedia records (one per File). Both of these records would be linked to the Multimedia tab of the associated Census Source Record.

Multi-page documents, such as your Probate case, should follow a similar strategy of one File per page, and one Multimedia record per File. Then all 80 Multimedia records would be linked to the Multimedia tab of the Probate Source Record.

As far as identifying these Multimedia records, give each one a similar Title only differentiated by say a Page number, or some other per page reference found on the page.

For what it's worth, my army service records have one source record and a multimedia record per image file (I.e per page of the original). Normally I have one citation entry per fact referring to the source record but if I want to highlight a specific page then I might add an extra copy of the citation entry for that fact with the "Where within source" set to "Army form B103" or similar.

tatewise wrote:You did not say how you coped with those two page Census Records.

For the census records, I was using Gedcom Census / Ancestral Sources and attached the files during data entry.

OK, so if you study the FH Media/Source/Citation structure that AS created, you will see how the multi-page Census records are handled, with one image File per Multimedia record, all linked to the Multimedia tab of one Source record, which is cited by several Facts.

The only difference with documents that have more pages is there will be many more Files linked to Multimedia records, but still all on one Source record Multimedia tab.

See ancestralsources:ancestral_sources_tutorial_entering_census_facts|> Ancestral Sources Tutorial ~ Enter Census Facts for details of the FH structure, especially in ancestralsources:tutorial:census:examine_family_historian|> Ancestral Sources Tutorial ~ Enter Census ~ (7) Examine Family Historian.

Thanks, Mike and Adrian.