Copying records, attributes and events etc
Posted: 17 Nov 2002 08:58
Copying records, attributes and events etc
Date: Fri, 6 Sep 2002 11:23:16 +0100
John Grasson wrote:
> 1) Is there an easy way of duplicating records, in particular I want to use the residence tag with census data and information from parish and civil records to follow the family and the individual members around. I am adding residences for one family from the 1901 census and am having to enter the data each time, is there any way of copying from one individual to the other.
Geoff Lowe suggested using Copy and Paste. There are very useful keyboard shortcuts which you should be able to use practically anywhere (in any field, I mean), even if there is no menu. These are:
Ctrl-C = copy Ctrl-V = paste
Its worth learning how to use them because they work almost everywhere, in almost all Windows apps. Ctrl-C means 'press-and-hold the Ctrl key, then press-and-release the 'V' key, then release the Ctrl key. With practice you can do both Ctrl-C and Ctrl-V with the left hand only.
I think that you should be able to copy entire tags around as John would like though. You can do this with source citations, but not with other tags. I don't see why you shouldn't be able to do it with any tag (at least where it makes sense); so I've added this to the wish-list.
John also said
> 2) Do I remember rightly, that someone said there was a way of printing out individual records and family group records using queries. Before I sit down and start working it out, has someone already done the work? and would care to share their secrets with me?
If you just create your own query and print them as a report, you will get output in the form of rows and columns, with only one row per individual record. That is not a very practical format for these kind of reports. In 2.1 (to which, as everyone should know by now, you will be entitled to a free upgrade, downloadable from the Internet, when it is released), you will get the usual kind of Individual and Family reports, as well as other traditional genealogy reports. For now, though, you can either live with the limitations of the row-column format; or you can be adventurous and use your word-processor's mail-merge facility to define a report layout that you like. If you take this approach, you should define a query to include all the fields you need (and whatever filters you want). Then save the result set to a filter, and use it as input to your 'Mail Merge'. This is a reasonable option for people who are already comfortable with Mail Merge, but can be a real fiddle if you're not. Finally, another option, until 2.1 is out, is to use another genealogy program that does the kind of reports you want. If you don't already have another genealogy program you could use a free program like PAF (downloadable from the Internet). Simply import your GEDCOM file into PAF and then use the report facilities that it offers.
Simon Orde List Administrator and Family Historian designer
Date: Fri, 6 Sep 2002 11:23:16 +0100
John Grasson wrote:
> 1) Is there an easy way of duplicating records, in particular I want to use the residence tag with census data and information from parish and civil records to follow the family and the individual members around. I am adding residences for one family from the 1901 census and am having to enter the data each time, is there any way of copying from one individual to the other.
Geoff Lowe suggested using Copy and Paste. There are very useful keyboard shortcuts which you should be able to use practically anywhere (in any field, I mean), even if there is no menu. These are:
Ctrl-C = copy Ctrl-V = paste
Its worth learning how to use them because they work almost everywhere, in almost all Windows apps. Ctrl-C means 'press-and-hold the Ctrl key, then press-and-release the 'V' key, then release the Ctrl key. With practice you can do both Ctrl-C and Ctrl-V with the left hand only.
I think that you should be able to copy entire tags around as John would like though. You can do this with source citations, but not with other tags. I don't see why you shouldn't be able to do it with any tag (at least where it makes sense); so I've added this to the wish-list.
John also said
> 2) Do I remember rightly, that someone said there was a way of printing out individual records and family group records using queries. Before I sit down and start working it out, has someone already done the work? and would care to share their secrets with me?
If you just create your own query and print them as a report, you will get output in the form of rows and columns, with only one row per individual record. That is not a very practical format for these kind of reports. In 2.1 (to which, as everyone should know by now, you will be entitled to a free upgrade, downloadable from the Internet, when it is released), you will get the usual kind of Individual and Family reports, as well as other traditional genealogy reports. For now, though, you can either live with the limitations of the row-column format; or you can be adventurous and use your word-processor's mail-merge facility to define a report layout that you like. If you take this approach, you should define a query to include all the fields you need (and whatever filters you want). Then save the result set to a filter, and use it as input to your 'Mail Merge'. This is a reasonable option for people who are already comfortable with Mail Merge, but can be a real fiddle if you're not. Finally, another option, until 2.1 is out, is to use another genealogy program that does the kind of reports you want. If you don't already have another genealogy program you could use a free program like PAF (downloadable from the Internet). Simply import your GEDCOM file into PAF and then use the report facilities that it offers.
Simon Orde List Administrator and Family Historian designer